Manager Administration

Job Summary

Job Title: HR & Admin Executive

Department: HR & Administration

Location: Mumbai (Borivali, Lamington Road & Panvel Warehouse)

Reporting To: Head - HR / HOD

Role Objective

To ensure smooth and cost-effective administration of office operations while providing operational support to the HR function. The role is responsible for maintaining facilities, vendor coordination, documentation, compliance, and administrative controls across multiple locations.

Key Result Areas (KRAs)

1. Administration & Facility Management

• Manage and control telephone and mobile billing, ensuring timely payments and cost optimization.
• Oversee maintenance of office premises, including Borivali, Lamington Road, and Panvel Warehouse locations.
• Coordinate and manage Annual Maintenance Contracts (AMCs) for office equipment and facilities.
• Ensure cleanliness, hygiene, and upkeep of all office premises.

2. Documentation & Record Management

• Maintain systematic filing and record keeping for accounts and administrative documents.
• Handle binding and archival of documents as per company standards.
• Maintain Fixed Assets records, including tagging, tracking, and periodic verification.

3. Travel, Accommodation & Logistics

• Arrange hotel bookings, conference hall reservations, and related logistical requirements.
• Coordinate air/rail ticket bookings for employees and management.
• Support visa application processes, including documentation and coordination with agents.

4. Banking & Compliance Support

• Coordinate opening of bank accounts as per organizational requirements.
• Ensure documentation compliance and record maintenance for banking-related activities.

5. Procurement & Cost Control

• Manage printing and stationery requirements, ensuring availability and cost efficiency.
• Support cost reduction initiatives through vendor negotiations and process improvements.

6. HR Support Activities

• Act as a support function to HR, assisting with administrative HR tasks as and when required.
• Coordinate HR-related documentation, employee records, and internal communication support.

7. General Administration

• Handle end-to-end administrative responsibilities across all assigned locations.
• Execute any additional duties assigned by the HOD or Management, which will be considered part of the role s KRAs.

Performance Review

• KRAs will be reviewed periodically and may be revised based on organizational requirements and business priorities.