Manager | Administration & Facilities

Manager Administration & Facilities

Role Overview

We are looking for an experienced Manager – Administration & Facilities to lead and manage end-to-end admin and facility operations. The role requires strong ownership, operational excellence, and the ability to drive improvements across workplace management, vendor governance, and employee experience.

Key Responsibilities

Security Management

• Ensure overall security arrangements for the organization, including movement of people and materials
• Coordinate with security agencies and local law enforcement as required

Housekeeping & Facility Management

• Oversee housekeeping operations, office upkeep, pest control, and minor repairs
• Ensure high standards of cleanliness, hygiene, and maintenance across premises
• Manage cafeteria/canteen administration and workplace services

Travel & Transport Management

• Manage travel bookings, hotel arrangements, and logistics for official travel
• Oversee transport operations including cab/vendor management, driver rosters, billing, and fleet coordination

Vendor & Contract Management

• Manage vendor selection, contracts, SLAs, and performance reviews
• Handle procurement, rate contracts, and vendor payments
• Ensure efficient service delivery and cost optimization

Operations & Office Management

• Manage conference rooms, office supplies, stationery, and inventory
• Coordinate meetings, events, and leadership visits
• Oversee mailroom/courier operations

Maintenance & Compliance

• Ensure maintenance of office equipment, including printers, HVAC, and utilities
• Manage AMCs, renewals, and preventive maintenance schedules
• Ensure compliance with safety, fire, and statutory requirements
• Support emergency preparedness and business continuity processes

Budgeting & Reporting

• Manage admin budgets, cost control, and expense tracking
• Handle billing, invoicing, and petty cash management

Core Experience & Qualifications

• 8–12+ years of experience in administration and facility management
• Strong experience in managing vendors, facilities, and workplace operations
• Good understanding of compliance, safety, and regulatory requirements
• Excellent stakeholder management and coordination skills
• Strong problem-solving and decision-making abilities

Additional Key Requirements (Hiring Manager Expectations)

• Must have managed administration for a corporate setup with 500+ employees
• Strong hands-on knowledge of housekeeping operations, cleaning chemicals, and hygiene standards
• Demonstrated ability to be proactive, with a focus on process improvements and operational enhancements
• Ability to take ownership and drive initiatives independently

Preferred Skills

• Experience in handling large-scale or multi-location operations
• Strong focus on process optimization and efficiency
• Familiarity with audit, compliance, and quality standards (ISO, safety systems, etc.)