Manager Administration & Facilities

Hexagon is a Swedish multinational technology company headquartered in Stockholm, Sweden. It is a global leader in measurement technologies, precision positioning and autonomous solutions, helping industries use accurate data to improve productivity, quality, safety and sustainability.

Job Summary

The Admin / Real Estate & facilities Manager will be responsible for managing office administration, facilities, security, cafeteria operations, and real-estate/facility-related activities. The role will ensure a safe, efficient, compliant, and well-maintained workplace while managing internal and external service providers.

Key Responsibilities

Office Administration

• Manage day-to-day office administration and facility operations.
• Ensure smooth functioning of office infrastructure and employee facilities.
• Manage office vendors, service providers, and administrative contracts.
• Monitor administrative budgets and operating expenses.
• Ensure availability and maintenance of office supplies, equipment, and facilities.
• Coordinate office-related events, meetings, and employee activities where required.

Facility Management

• Manage building and facility maintenance activities.
• Coordinate preventive and corrective maintenance of office infrastructure.
• Liaise with landlords, building management, contractors, and service providers.
• Monitor facility-related service levels and ensure timely resolution of issues.
• Support real-estate-related activities, including office premises and lease-related coordination.

Security

• Manage security service providers and security personnel.
• Ensure implementation of workplace security procedures.
• Monitor access control, visitor management, and security systems.
• Coordinate incident reporting and resolution.

Cafeteria

• Manage cafeteria operations and cafeteria service providers.
• Monitor food quality, hygiene, service levels, and employee feedback.
• Coordinate with vendors to ensure compliance with agreed standards.

Qualifications & Experience

• Bachelor's degree in Business Administration, Facility Management, or a related discipline.
• 12 - 14 years of experience in administration, facilities, workplace management, or real estate operations.
• Experience managing vendors and facility-service providers.
• Strong knowledge of office administration and facility management.
• Good negotiation and stakeholder-management skills.
• Strong organizational and problem-solving abilities.
• Good communication skills.
• Experience managing security and cafeteria operations will be an advantage