Maintenance Assistant

About the Role

We are looking for a proactive and technically sound Maintenance Assistant to support the maintenance and upkeep of all company sites. The candidate will be responsible for coordinating with contractors and vendors, ensuring timely resolution of maintenance issues, and maintaining the overall infrastructure, facilities, and essential services across company locations.

The ideal candidate should have hands-on experience in site maintenance, vendor management, contractor coordination, and facility maintenance.

Key Responsibilities

• Coordinate and monitor maintenance activities across all company sites.
• Conduct regular site visits and identify maintenance, repair, and infrastructure-related requirements.
• Coordinate with contractors, technicians, service providers, and vendors for maintenance work.
• Manage and maintain relationships with external maintenance vendors and contractors.
• Ensure timely completion of repair and maintenance work as per company requirements.
• Obtain quotations from vendors/contractors and coordinate for approvals wherever required.
• Monitor the quality of work carried out by contractors and service providers.
• Follow up on pending maintenance complaints and ensure timely closure.
• Maintain records of maintenance activities, vendor details, quotations, work orders, bills, and service reports.
• Coordinate preventive and corrective maintenance activities across all sites.
• Assist in maintenance of electrical, plumbing, civil, carpentry, HVAC, equipment, fixtures, and general infrastructure.
• Ensure proper upkeep and functioning of facilities, utilities, and common areas.
• Coordinate emergency repair and breakdown requirements with relevant vendors.
• Support the Administration team in managing site-related operational requirements.
• Verify completed work and coordinate with Accounts/Administration for vendor bill processing.
• Ensure contractors and vendors follow company safety and operational guidelines.
• Maintain a database of approved vendors and service providers.
• Assist in periodic inspection and maintenance planning for all company properties.

Candidate Requirements

• Diploma / ITI / Graduate in Electrical, Mechanical, Civil, or a related technical discipline.
• 2–5 years of relevant experience in maintenance, facility management, site maintenance, or administration.
• Prior experience in vendor management and contractor coordination is mandatory/preferred.
• Experience handling maintenance activities across multiple sites will be an advantage.
• Basic knowledge of electrical, plumbing, civil, HVAC, carpentry, and general facility maintenance.
• Good coordination, follow-up, and problem-solving skills.
• Ability to travel between different company sites as required.
• Basic knowledge of MS Excel and maintenance documentation.
• Should be proactive, responsible, and capable of handling multiple maintenance requirements simultaneously.

Other Mandatory Requirements

• Must have valid driving license.
• Must have 2 wheelers