Logistics Operations Executive

Position: Logistics Operations Executive / Senior Executive
Department: Logistics Operations & Centralization
Location: Bengaluru

Job Description & Key Responsibilities:

1. Logistics Operations Management

• Manage day-to-day logistics and transportation operations.
• Coordinate vehicle allocation, placement, loading, unloading, and delivery activities.
• Monitor vehicle movements and ensure timely transportation of materials.
• Track trip details, freight charges, transportation expenses, and delivery status.
• Ensure smooth coordination between internal teams and transportation partners.

2. Vendor Management

• Identify, onboard, and manage transport vendors and fleet owners.
• Coordinate with vendors regarding vehicle availability, transportation rates, and trip assignments.
• Maintain vendor databases, vehicle documents, agreements, and rate contracts.
• Negotiate transportation rates and ensure cost-effective logistics operations.
• Monitor vendor performance and resolve operational issues.

3. Vehicle Management

• Manage company-owned and vendor-attached vehicles.
• Maintain vehicle documentation, including RC, insurance, fitness certificates, permits, and other statutory documents.
• Monitor vehicle availability, utilization, and deployment.
• Coordinate vehicle onboarding and offboarding in the system.
• Track vehicle maintenance, breakdowns, and other operational issues.

4. Logistics Centralization & MIS Reporting

• Handle centralized logistics activities and maintain accurate operational records.
• Collect and consolidate daily trip, vehicle, vendor, and freight-related data.
• Prepare daily, weekly, and monthly MIS reports and dashboards.
• Monitor transportation costs, vehicle utilization, and operational performance.
• Identify process gaps and implement improvements for better efficiency.
• Maintain proper documentation and ensure timely system updates.

5. Internal Coordination

• Coordinate with Finance, Procurement, Warehouse, Operations, and other departments.
• Follow up on vendor payments, freight bills, advances, and pending settlements.
• Ensure timely communication and resolution of logistics-related issues.
• Support management with operational reports and required information

Required Skills & Qualifications:

• Graduate in any discipline.
• 25 years of experience in Logistics, Transportation, Fleet Management, or Supply Chain Operations.
• Good knowledge of transport vendor handling and vehicle management.
• Experience in logistics MIS reporting and Excel.
• Good communication, negotiation, and coordination skills.
• Ability to manage multiple logistics activities and meet operational deadlines.