Logistics Officer (Male)

Urgent opening for Logistics Officer (Male) with Singapore MNC

• Job Title: Logistics Officer
• 
  Gender: Male
• 
  Location: Bangalore
• 
  Experience: 3-7 Years
• 
  Employment Type: Full-Time
• Education: Graduate/Diploma in Logistics, Supply Chain, Commerce, or related field.

Job Summary

We are looking for an experienced and responsible Logistics Officer to manage and coordinate end-to-end logistics operations, including machinery and spare parts movement, domestic and international shipments, import processes, documentation, invoicing, GST compliance, and e-way bill generation.

The ideal candidate should have hands-on experience in logistics operations and a good understanding of machinery/spare parts handling, import documentation, transportation, inventory movement, GST rules, and statutory logistics documentation.

Key Responsibilities

1. Logistics & Shipment Management

• Manage end-to-end logistics activities for machinery, equipment, and spare parts.
• Coordinate domestic and international shipments with transporters, freight forwarders, courier agencies, and clearing agents.
• Plan and monitor dispatches, deliveries, and material movement.
• Track shipments and ensure timely delivery to customers/sites.
• Coordinate loading, unloading, packing, and transportation of machinery and spare parts.
• Maintain proper records of all incoming and outgoing shipments.

2. Import & Export Coordination

• Handle and coordinate import shipments from order placement to final delivery.
• Coordinate with freight forwarders, CHA/customs agents, shipping lines, and suppliers.
• Manage import-related documentation such as Commercial Invoice, Packing List, Bill of Lading/Airway Bill, Certificate of Origin, and other required documents.
• Track shipment status, customs clearance, and delivery timelines.
• Coordinate with internal teams for documentation required for customs clearance.
• Verify import invoices and associated logistics/freight charges.

3. Invoice & Documentation Process

• Prepare and verify logistics and material invoices and supporting documents.
• Ensure invoices contain correct GST, HSN/SAC, quantity, value, and other statutory details.
• Coordinate with accounts/finance teams for invoice processing and payment documentation.
• Maintain proper records of purchase, sales, transport, and shipment documents.
• Ensure documentation is accurate and completed within timelines.

4. GST & E-Way Bill Compliance

• Generate and manage E-Way Bills for movement of goods.
• Ensure compliance with applicable GST rules and regulations related to transportation and movement of goods.
• Verify GSTIN, HSN codes, taxable values, tax rates, and other invoice details.
• Coordinate with the accounts team regarding GST-related logistics documentation.
• Monitor validity of e-way bills and arrange extensions/corrections whenever required.
• Maintain proper records for audit and compliance purposes.

5. Machinery & Spare Parts Handling

• Coordinate logistics for heavy machinery, industrial equipment, components, and spare parts.
• Understand the nature, dimensions, weight, and handling requirements of machinery and spare parts.
• Select appropriate transportation based on material type, size, weight, urgency, and destination.
• Coordinate special transportation requirements for oversized/heavy machinery when required.
• Ensure safe and timely movement of high-value equipment and spare parts.

6. Vendor & Transporter Coordination

• Coordinate with transporters and logistics vendors for quotations, bookings, pickups, and deliveries.
• Negotiate transportation rates where required and maintain competitive logistics costs.
• Monitor transporter performance and resolve delivery-related issues.
• Maintain a database of approved transporters, freight forwarders, and logistics vendors.
• Verify freight bills against agreed rates and shipment details.

7. MIS & Reporting

• Maintain daily/weekly/monthly logistics reports.
• Track pending shipments, deliveries, imports, freight costs, and material movements.
• Maintain shipment and logistics documentation for future reference and audits.
• Provide regular updates to management regarding shipment status and logistics issues.
• Identify opportunities to improve logistics efficiency and reduce transportation costs.