Logistics Manager

Role Overview

The Logistics Manager will manage the procurement, transportation, and delivery of agricultural machinery and silage across Cornexts supply network. The role involves coordinating machinery supplies from vendors to customers and procuring silage from fodder entrepreneurs for delivery to dairy farms. The incumbent will also oversee international shipments, transportation costs, delivery tracking, and accurate shipment documentation.

Key Responsibilities

1. Machinery Procurement and Transportation

• Coordinate with approved machinery vendors for procurement, order confirmation, production readiness, and dispatch schedules.
• Ensure machinery specifications, quantities, prices, and delivery terms match approved purchase orders.
• Arrange suitable vehicles, loading equipment, and safe transportation of machinery to customers, warehouses, or project sites.
• Coordinate with the sales and service teams for customer delivery requirements, unloading arrangements, and installation readiness.
• Track shipments and resolve delays, shortages, transit damage, and delivery discrepancies.

2. Silage Procurement and Distribution

• Coordinate silage procurement from fodder entrepreneurs and approved suppliers based on customer demand and supply plans.
• Confirm availability, agreed pricing, bale quantities, weights, and dispatch readiness.
• Coordinate with production and quality teams to ensure silage meets approved quality and packaging requirements before dispatch.
• Plan timely deliveries to dairy farms, considering farm requirements, vehicle availability, loading capacity, and unloading schedules.
• Verify dispatched and received quantities and resolve weight differences, damaged bales, rejected material, or shortages.

3. Transporter and Vendor Management

• Identify, evaluate, and maintain a reliable network of transporters, machinery vendors, silage suppliers, and logistics partners.
• Negotiate freight rates and service terms within approved budgets.
• Plan routes, consolidate loads, and improve vehicle utilisation to control transportation costs.
• Monitor transporter performance against delivery timelines, safety requirements, and service commitments.
• Maintain alternative transport arrangements to manage urgent requirements and supply disruptions.

4. Documentation and Delivery Confirmation

• Verify purchase orders, supplier invoices, customer invoices, delivery challans, e-way bills, lorry receipts, and other applicable dispatch documents.
• Ensure shipment details—including consignee information, quantities, weights, vehicle details, and delivery addresses—are accurate and consistent across documents.
• Collect signed delivery acknowledgements or proof of delivery from customers and dairy farms.
• Maintain complete shipment records and coordinate with finance to reconcile freight bills, supplier invoices, advances, and payment discrepancies.
• Ensure applicable documentation is available before dispatch and escalate discrepancies for correction.

5. International Logistics

• Manage import and export logistics for machinery, components, and other company products.
• Coordinate with overseas vendors, customers, freight forwarders, customs brokers, shipping lines, and insurance providers.
• Arrange and verify applicable shipping documents, including commercial invoices, packing lists, bills of lading or airway bills, certificates of origin, and customs documentation.
• Coordinate customs clearance, shipment insurance, port handling, and onward transportation.
• Monitor international shipment schedules and control freight, storage, demurrage, and detention costs.
• Work with finance and relevant specialists to ensure shipments follow applicable import/export requirements and agreed commercial terms.

6. Planning, Reporting, and Coordination

• Prepare procurement, dispatch, and delivery plans in coordination with sales, production, service, and finance teams.
• Maintain shipment trackers and provide timely updates to customers and internal stakeholders.
• Prepare periodic reports on logistics expenditure, pending deliveries, vendor performance, transit losses, and outstanding delivery acknowledgements.
• Develop and improve procedures for procurement coordination, dispatch, documentation, and delivery confirmation.
• Supervise logistics staff and ensure timely resolution of operational issues.

Qualifications and Experience

• Bachelor’s degree in Logistics, Supply Chain Management, Business Administration, Commerce, Engineering, or a related discipline.
• Preferably 5–8 years of relevant experience, with responsibility for end-to-end logistics operations.
• Experience in agricultural machinery, farm equipment, silage, animal feed, or related industries will be an advantage.
• Practical experience in machinery transportation, supplier coordination, and deliveries to rural locations.
• Working knowledge of international freight, customs clearance, shipping documentation, and Incoterms.
• Proficiency in MS Excel and ERP or logistics management systems.

Required Skills

• Procurement coordination and vendor management.
• Freight negotiation and transportation cost control.
• Dispatch planning, shipment tracking, and problem-solving.
• Accurate documentation and record maintenance.
• Strong communication, negotiation, and team coordination.
• Ability to manage multiple shipments and urgent operational requirements.

Key Performance Indicators

• On-time procurement, dispatch, and delivery.
• Freight cost control and vehicle utilisation.
• Accuracy and completeness of shipment documentation.
• Timely collection of delivery acknowledgements.
• Reduction in transit damage, shortages, and delivery complaints.
• Timely international shipment clearance and delivery.
• Timely reconciliation of supplier and transporter bills.

Travel Requirement: Willingness to travel to vendor locations, fodder entrepreneur sites, warehouses, customer locations, dairy farms, and ports as required