Logistics Executive

JOB DESCRIPTION

Logistics Executive Gold Refinery

Department: Logistics / Supply Chain
Industry: Gold Refinery / Precious Metals
Experience: 2–5 Years
Location: Manesar, Haryana
Employment Type: Full-Time
Reporting To: Logistics Manager / Supply Chain Head

About the Role

We are looking for a Logistics Executive with 2–5 years of experience in logistics, supply chain, import coordination, and material movement, preferably from a gold refinery, precious metals, bullion, manufacturing, or other high-value material handling industry.

The candidate will be responsible for coordinating import consignments, domestic movement of materials, logistics documentation, vendor bills, freight reconciliation, and coordination with transporters, CHA/customs representatives, vendors, and internal departments.

The role requires a high level of accuracy, confidentiality, documentation discipline, and control over high-value material movement.

Key Responsibilities

1. Import Logistics & Coordination

• Coordinate end-to-end logistics activities for imported gold dor, bullion, consumables, chemicals, equipment, and other materials.
• Coordinate with CHA, Customs, freight forwarders, transporters, banks, vendors, and internal teams for smooth clearance and movement of import consignments.
• Track import shipments from dispatch to customs clearance and final delivery.
• Maintain complete documentation related to imports, including invoices, packing lists, airway bills/bills of lading, transport documents, insurance documents and clearance-related records.
• Coordinate transportation from airport/port/customs locations to the refinery.
• Monitor shipment status, delays, detention/demurrage and related logistics costs.
• Ensure proper handover and receipt of high-value materials with appropriate documentation and security protocols.

2. Domestic Material Movement

• Coordinate inbound and outbound domestic movement of materials, finished goods, samples, consumables and other refinery-related materials.
• Arrange transportation through approved logistics partners and transporters.
• Prepare and verify delivery challans, e-way bills, LR/GR, invoices and other movement documents.
• Track vehicle movement and ensure timely delivery.
• Coordinate with production, stores, finance, sales and security teams for material movement.
• Maintain proper records of dispatches, receipts, transporter details and proof of delivery.
• Ensure that movement of high-value material is carried out strictly as per company SOPs and authorization procedures.

3. Vendor Bills & Reconciliation

• Collect and verify transporter, CHA, freight forwarder, courier and other logistics vendor bills.
• Verify bills against agreed rates, quotations, work orders, LR/GR, delivery records and supporting documents.
• Prepare vendor bill reconciliation statements.
• Identify discrepancies in freight, transportation charges, handling charges, detention, demurrage and other logistics expenses.
• Coordinate with vendors and Finance for correction and resolution of billing discrepancies.
• Maintain records of pending bills, disputed bills and payments.
• Support monthly logistics cost reconciliation and MIS preparation.

4. Documentation & Record Management

• Maintain systematic records of import and domestic logistics transactions.
• Ensure timely filing of logistics documents for audit and compliance purposes.
• Maintain transporter/vendor master data and logistics documentation.
• Ensure proper documentation and traceability for every material movement.
• Support internal and statutory audits by providing required logistics records.

5. Coordination & Internal Control

• Coordinate closely with Stores, Production, Finance, Procurement, Sales, Security and Compliance teams.
• Ensure that no material movement takes place without proper authorization and documentation.
• Follow company SOPs relating to high-value material handling, security, custody and movement.
• Escalate discrepancies, delays, shortages, damages or documentation issues immediately.
• Support development and implementation of logistics controls to minimize losses, errors and unnecessary costs.

Key Skills Required

• Import & Export Logistics
• Domestic Material Movement
• Gold / Precious Metal Logistics
• Vendor Bill Verification
• Logistics Bill Reconciliation
• Freight Reconciliation
• Transporter Management
• CHA & Customs Coordination
• E-way Bill & GST Documentation
• LR/GR & Delivery Documentation
• Shipment Tracking
• MIS & Excel
• Vendor Coordination
• Documentation & Record Management
• High-value material handling
• Cost control and reconciliation

Technical Skills

Essential:

• Good working knowledge of MS Excel
• VLOOKUP/XLOOKUP, Pivot Tables, SUMIFS and basic reconciliation formulas
• Knowledge of GST and e-way bill documentation
• Understanding of LR/GR, POD, freight bills and transporter documentation
• Basic understanding of import documentation and customs clearance

Preferred:

• Experience with ERP systems such as SAP, Tally, Oracle, Microsoft Dynamics or similar
• Exposure to precious metals / bullion / gold refinery logistics
• Experience dealing with CHA, freight forwarders and specialized/high-value logistics providers

Educational Qualification

• Graduate in Logistics, Supply Chain Management, Commerce, Business Administration or a related discipline.
• Diploma/Certification in Logistics or Supply Chain Management will be an advantage.

Experience

2–5 years of relevant experience in:

• Logistics / Supply Chain
• Import logistics
• Domestic transportation
• Vendor billing and reconciliation
• Manufacturing logistics
• Gold / bullion / precious metals industry

Candidates with experience in high-value material movement, bullion, jewellery, precious metals, banking logistics, pharmaceutical or other controlled/high-value industries will be preferred.