Logistics Executive

Role & responsibilities

1. Inward & Material Receiving

• Receive and verify incoming material against PO/Invoice/DC.
• Check quantity, item code, condition and supporting documents.
• Coordinate with Accounts/concerned department for GRPO and inward entry.
• Ensure all received material is properly recorded and stored.

2. Outward & Dispatch

• Prepare and process material for customer dispatch as per approved requirements.
• Prepare DC/GP and coordinate with courier/transport.
• Verify material, quantity and documents before dispatch.
• Maintain outward/dispatch records and courier details.

3. SAP ERP & Inventory

• Perform/coordinate GRPO, material inward/outward and related SAP entries.
• Maintain Item Master and coordinate for Customer/Vendor Master creation.
• Ensure SAP stock and physical stock are aligned.
• Track pending/incorrect entries and coordinate for correction.

4. Store & Inventory Management

• Maintain proper bin mapping and rack identification.
• Ensure material is stored systematically and locations are updated.
• Monitor stock movement and support regular physical stock verification.
• Maintain proper records for cable stock and other critical materials.
• Identify slow-moving/dead stock and report to seniors.

5. PO & Documentation

• Maintain PO files and inward/outward supporting documents.
• Match received material with the relevant PO.
• Track pending material against open POs.
• Maintain organized logistics documentation for audit/reference.

6. Production & DC Coordination

• Coordinate with Production for required material.
• Support production entries and DC-related SAP processes.
• Ensure material issued to production is properly recorded.

7. Courier & Transport Management

• Coordinate daily dispatches with courier/transport partners.
• Maintain monthly courier/transport reports.
• Track dispatch status and follow up on pending deliveries.

8. Inventory Control

• Support periodic physical stock counting.
• Investigate differences between physical stock and SAP/system stock.
• Maintain stock reports and highlight shortages/excess/unused material.
• Ensure proper handling of damaged, excess or unidentified material.

9. Coordination & Communication
The person should clearly coordinate with:

• Purchase PO/material status
• Accounts GRPO, invoice/documentation
• Sales customer dispatch requirements
• Production/Service material requirements
• Stores/Logistics physical movement
• Courier/Transporters dispatch and delivery
• Management stock discrepancies, pending material and critical issues