Logistics Executive

Role & Responsibilities

• Coordinate and facilitate all incoming shipments for the project; act as key point of contact for logistics activities
• Source and negotiate shipping/forwarding/transportation rates (air, sea, land) as per latest Incoterms
• Identify optimal shipping routes considering pick-up/drop-off points, warehousing, customs regulations
• Monitor performance of freight forwarders, shipping agents, and transporters to ensure cost-optimized, on-time delivery
• Work closely with Project Management, Factory Team, Procurement, and Site Material Controller to align deliveries with the Project Purchasing & Shipping Plan
• Liaise with vendors, transporters, and warehouses; provide regular shipment status updates and monthly import reports
• Prepare complete shipping documentation for customs declarations Bill of Lading/Airway Bill, Invoice, Packing List, Delivery Order
• Record receipt of shipments and coordinate unloading
• Manage end-to-end shipment flow from pick-up to drop-off, including documentation and customs compliance
• Verify billings related to logistics activities (courier, shipping, transport, storage)
• Prepare Purchase Requisitions for logistics-related activities
• Ensure compliance with Company policies, Quality Management procedures, and Health & Safety requirements

Preferred Candidate Profile

• Diploma/Bachelor's in Logistics Management or Transport Management
• Minimum 5 years' experience in Logistics/Transportation, ideally on project-based/EPC shipments
• Experience with an international logistics company, or knowledge of logistics regulations in Philippines, Indonesia, Thailand preferred
• Strong negotiation and analytical skills
• Proficient in MS Office (Word, Excel, PowerPoint); ERP experience an added advantage
• Excellent written and verbal English communication
• Meticulous, self-driven, able to work with minimum supervision and a sense of urgency
• Strong interpersonal skills and positive, collaborative attitude