Logistics Coordinator I

Job Description

Key Responsibilities-Export Logistics Coordination

• Coordinate with Production, Planning, Sales, Warehouse, Finance and CHA/Freight Forwarder for export shipments.
• Prepare and monitor the export shipment plan based on customer requirements, Ready Date (RD), commercial terms and shipping schedule.
• Coordinate vehicle/container placement and factory/port stuffing.
• Track material readiness against the confirmed RD.
• Follow up with Production for delays, partial readiness and last-minute changes.
• Coordinate with Freight Forwarders for pickup, booking, container availability and vessel connections.
• Monitor shipment movement from plant to port and port to destination.
• Coordinate with Third part Inspection agency for Inspection scheduling and certification.
• DG declaration
• Documentation and monitor Export Incentive.
• Shipping bill checklist approval for filing.
• Track vessel schedules, ETD/ETA and transshipment details.
• Escalate shipment delays, port congestion, container shortages and other operational issues.
• Monitor detention, demurrage, waiting charges and other logistics costs.
• The candidate should be responsible for developing and maintaining Export Logistics MIS and Power BI dashboards
• Support compliance with Customs, DGFT, FEMA, Foreign Trade Policy and applicable export regulations.
• Ensure correct HS classification and export documentation.
• Support preparation of documents for FTA/Preferential Certificate of Origin & coordination.
• Maintain supporting documents for origin qualification and costing.
• Monitor export incentive documentation and coordinate with relevant teams.
• Support EDPMS closure/regularization and bank documentation.
• Maintain proper records for audit and statutory requirements.
• Ensure timely submission of required documents to internal and external stakeholders.
• Strong knowledge of Microsoft Excel is required.