Location Manager

Role & responsibilities

Vendor management:

• Identify service requirements, finalise vendors, and negotiate on price, payments, quality, etc.
• Maintain a list of permanent vendors and, if required, find an AMC of few services.

Travel Desk:

• Get the requirement of travel from respective Teams/Leads/Directors
• Find out the feasible mode of travel.
• Book the travel and accommodations as per the budget.
• Need to process national and international travel, Visa, insurance, etc. -Prepare and reimburse the travel expenses of all the teams.

Administration:

• Manage day-to-day office work.
• Maintain employees' attendance and leave cards, medical insurance, and share the data to Head office/Payroll Team.
• Procure and maintain IT and non-IT requirements like desktops, Software, Pantry and housekeeping items, Stationary and etc.
• Manage the housekeeping team, runner boy, Drivers
• Manage director meetings and schedules -Arrange meetings and make sure about the attendances
• Implementing and explaining HR policies and ensuring people are adhere to them.
• Responsible for recruitment as well, Screening, shortlisting, and lining up for the given profiles.
• Manage upkeep of Office Infrastructure.
• Ensure smooth operations of the Branch.

People Engagement:

• Planning parties for employees
• Celebrating festivals, birthdays, and successes
• Arranging internal parties for employees and external parties with clients.
• Look after New employees on boarding and exit employees' exit formalities.

Accounts & Finance:

• Maintain and prepare petty cash, Petty cash vouchers, Utilities Bills, and other bills
• Getting invoices on time, make sure of the accurate details on invoices
• Prepare monthly budgets for the location and share it to Finance and accounts teams.

Others:

• Coordinate with other location managers
• Coordinate with the Head office team for required activities
• Maintain good relation with employees and clients
• Helping in recruitment to HR Manager, Operation Teams, Arrange or schedule interviews
• Greeting clients and make arrangements for clients

Note: Roles and Responsibilities may Vary/Increase/Decrease as pre the organisation's requirements.

Desired Profile:

• 2-4 years of post-qualification experience.
• Language proficiency: Kannada, Hindi, English.
• MBA in HR/Finance/Operations preferred.
• Proficient in Administration skills and people management skills.
• Well-organized with a successful track record that demonstrates self-motivation, Organizing, Planning, creativity, & initiative to achieve company goals.
• Extensive knowledge of Labour laws, Industrial Laws, and regulations. Excellent Negotiation Skills are Mandatory.
• Self-driven and resourceful.
• Excellent written and spoken English.
• Able to work under pressure and meet deadlines.
• Work closely with the Central team, such as Finance, IT, HR, Legal, Operations, and Management at Think Design.
• Candidate should have a pleasant personality and should be good with words.