Liaison Manager

ABOUT THE ROLE

Malhotra Realty is a Ludhiana-based real estate developer with projects including The Wilton, Imperial Golf Estate, M Square and Imperial. The Liaison function secures the approvals, licences and clearances our projects need at every stage — from land acquisition through to completion and handover.

We are looking for someone who can own this function: plan what each project needs, take applications through to sanction, keep our relationships with the concerned departments strong, and keep the management team clearly informed. The role has real independence in the field and direct access to senior management.

KEY RESPONSIBILITIES

Approvals, Licences & NOCs

•      Manage the full approval cycle for each project — preparing and submitting applications, following up, resolving departmental queries, and seeing each file through to sanction.

•      Handle Change of Land Use (CLU), coloniser licences, layout and building plan sanctions, and revised plan approvals.

•      Obtain project-stage clearances such as Fire NOC, pollution control consents, environmental clearance where applicable, tree-felling permission, water and sewerage connections, and electrical load sanctions.

•      Drive completion, part-completion and occupation certificates through to issue.

•      Track the validity of every sanction and licence, and initiate renewals well before expiry.

Departments & Authorities

The role involves regular engagement with:

•      Development & planning: GLADA, PUDA, Department of Housing & Urban Development, Town & Country Planning.

•      Local body: Municipal Corporation Ludhiana and relevant Municipal Councils — building, tax, water supply and sewerage branches.

•      Revenue: DC office, SDM, Tehsildar, Sub-Registrar and Patwari for land records, mutation, demarcation and registration.

•      Regulatory & utilities: RERA Punjab, Punjab Pollution Control Board, Fire Services, Labour Department, PSPCL and other utility departments.

Land Records & Compliance

•      Obtain and verify jamabandi, fard, mutation entries and demarcation reports for land under acquisition or development, and support the legal team on title verification.

•      Ensure timely RERA registration, quarterly progress returns and other statutory filings.

•      Keep track of changes in state policy, building bye-laws and fee structures, and advise management on their impact.

•      Ensure statutory fees and charges are computed correctly, budgeted, paid on time, and supported by proper receipts.

Coordination & Records

•      Work with architects, consultants, the projects team and legal advisors to assemble the drawings, undertakings and documents each department requires.

•      Advise the design and projects teams early on statutory constraints, so plans are approvable at first submission.

•      Maintain a complete file for each project covering every application, query, reply, receipt and sanction.

•      Share a simple monthly status update with management covering pending applications, expected timelines and any obstacles.

Conduct

•      All dealings with government departments are to be conducted lawfully and transparently, with payments made through official channels against valid receipts, in line with the Company's Code of Conduct.

WHAT WE ARE LOOKING FOR

•      Graduate in any discipline. A background in Civil Engineering, Architecture, Town Planning or Law is an advantage.

•      6–10 years of hands-on liaison experience with a real estate developer, construction or infrastructure company.

•      Experience of independently taking CLU, licence, layout and building plan approvals through in Punjab.

•      Working familiarity with GLADA / PUDA, Municipal Corporation Ludhiana and the revenue machinery.

•      Sound knowledge of RERA, applicable building bye-laws and development control regulations.

•      Fluent in Punjabi and Hindi, with working English for applications, replies and internal correspondence.

•      Comfortable with email, Excel trackers, digital filing and departmental online portals.

Please apply at [HIDDEN TEXT]