Legal & Integrity Operation Specialist

Role & responsibilities

Mission Statement:

The Legal & Integrity (L&I) Operations Specialist is responsible for carrying out a wide range of administrative and data management activities to ensure smooth operations and efficient running of the Legal & Integrity function, globally. This includes managing data, overseeing critical processes, and providing support to L&I Team members around the world.

Your Responsibilities:

• Ensure accuracy, quality and integrity of data in various systems used by the L&I team for managing Matter, Spend, Knowledge, Learning Managment System etc.
• Pro-actively maintain and enforce document management and retention policies, procedures, and best practices to ensure optimal data quality of L&I documents).
• Participate in the smooth running of and adherence to key processes within the L&I function, such as Outside Counsel engagement (e.g. raising Purchase Orders) etc.
• Serve as a point of contact for internal and external (e.g. Law Firms) inquiries, providing timely and professional responses.
• Lead the Operations on-boarding of new L&I colleagues, to ensure they are able to use the tools and become familiar with processes in place as smoothly as possible.
• Assist in the roll-out of new systems, for example by assisting with testing or documentation.
• Provide Level 1 support (general User support, not technical) to the L&I community.
• Collaborate with cross-functional, international teams to support business objectives and support continuous improvement.
• Handle confidential information with discretion and maintain a high level of professionalism at all times.
• Living Hitachi Energys core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Preferred candidate profile

• Bachelor's degree in Business Administration, BCA, B.Tech or related field.
• 1-2 years of experience in an administrative role, with a focus on data management.
• Self-starter caliber who could own tasks through to completion.
• Strong attention to detail & excellent organizational skills.
• Ability to handle multiple tasks simultaneously.
• Proficiency in both spoken & written English language is required.