Legal Assistant To Managing Director

Job Description: Legal Assistant to Managing Director

Job Title

Legal Assistant to Managing Director (MD)

Industry

Real Estate / Construction / Property Development

Job Summary

We are seeking a highly organised, detail-oriented, and proactive Legal Assistant to provide legal, documentation, and administrative support to the Managing Director. The role involves assisting the MD with legal documentation, contracts, property-related matters, compliance tracking, legal correspondence, and coordination with advocates, consultants, government authorities, and internal departments.

The ideal candidate should possess strong knowledge of legal documentation and excellent organisational, communication, and confidentiality skills.

Key Roles & Responsibilities

Legal & Documentation Support

• Assist the Managing Director in reviewing legal documents, agreements, contracts, notices, and other important correspondence.
• Prepare summaries and briefing notes on legal and contractual matters for the MD's review.
• Draft and maintain legal correspondence, letters, notices, and other documentation as required.
• Maintain organised and confidential records of legal documents and important agreements.

Real Estate & Property Legal Support

• Assist with property-related legal documentation, agreements, approvals, and records.
• Support the review and organisation of land, property, project, and transaction-related documents.
• Coordinate document collection and verification for legal and property-related matters.
• Assist in due diligence and documentation support under the guidance of the legal team or external counsel.

Contract & Compliance Coordination

• Maintain records of contracts, agreements, renewals, approvals, and compliance-related documents.
• Track important legal deadlines, renewal dates, and pending matters.
• Follow up with internal departments and external stakeholders on legal documentation and assigned action points.
• Assist in preparing compliance trackers and management updates.

Coordination & Follow-up

• Coordinate with advocates, legal consultants, government authorities, clients, and other external stakeholders as required.
• Support communication between the MD, legal team, and various internal departments.
• Track ongoing legal matters and ensure timely follow-up on important action points.
• Schedule and coordinate meetings related to legal and contractual matters.

Reporting & Administrative Support

• Prepare legal MIS, reports, presentations, document summaries, and management updates.
• Maintain trackers for agreements, legal matters, property documentation, and compliance requirements.
• Support the MD in monitoring important legal and business matters.
• Handle confidential legal and business information with the highest level of discretion.

Required Skills

• Legal Documentation
• Contract & Agreement Management
• Legal Research
• Property & Real Estate Documentation
• Due Diligence Support
• Contract Review Support
• Compliance Documentation
• Legal Correspondence
• Legal MIS & Reporting
• Document Management
• Case & Matter Tracking
• Stakeholder Coordination
• Follow-up & Action Tracking
• MS Word, Excel & PowerPoint
• Strong Communication Skills
• Attention to Detail
• Time Management & Multitasking
• Confidentiality & Professionalism

Qualifications & Experience

• Bachelor's Degree in Law (LLB) preferred.
• Relevant experience as a Legal Assistant, Legal Executive, Paralegal, or similar role.
• Experience in Real Estate, Construction, Property Development, or Corporate Legal functions will be preferred.
• Strong knowledge of contracts, agreements, property documentation, and legal processes will be an advantage.

Reporting To

Managing Director

Employment Type

Full-Time