Legal Administrative Assistant

This role provides administrative and governance support to the Legal team, primarily by preparing concise and accurate meeting minutes from recorded Association Board meetings. Responsibilities include compiling Board and owner meeting materials, drafting general correspondence and Association-related documents, proofreading for accuracy and consistency, and organizing and maintaining electronic Association books and records. The position will also provide flexible administrative support, including ongoing responsibilities and ad hoc projects as business needs evolve. The ideal candidate will have strong written communication, proofreading, analytical, organizational, and time management skills.Must exhibit sound judgment when handling confidential information and official records. Proficiency in Microsoft Word, Outlook, Teams, Adobe Acrobat, and Excel required.

ESSENTIAL DUTIES AND TASKS

• Responsible for listening to recorded Association Board meetings and preparing concise, accurate meeting minutes by identifying and summarizing key discussions, decisions, and substantive information.
• Compiles and prepares reports, meeting materials, agendas, and other documentation for Association Board and owner meetings, including proofreading for accuracy, grammar, formatting, and consistency.
• Prepares and sends general correspondence and administrative documents, including emails, meeting notices, UCAs, memos, and other Association-related communications.
• Files, organizes, maintains, and archives electronic Association books and records while providing flexible administrative support to the Legal team, including additional ongoing responsibilities and ad hoc projects as business needs evolve.

EDUCATION and/or EXPERIENCE

• Any graduation.
• 1-4 years of experience
• Self-starter with the ability to multi-task
• Must have strong organizational and written communication skills

SKILLS REQUIRED

• Excellent written and verbal communication, including grammar and proofreading skills.
• Strong analytical and summarization abilities, with the ability to distinguish key discussion points from non-essential conversation.
• Exceptional attention to detail, organization, and consistency.
• Sound judgment when handling confidential information and official records.
• Strong time management skills and the ability to manage multiple deadlines.
• Proficiency in Microsoft Word, Outlook, Teams, Adobe Acrobat, and Excel.