Lead Secretarial

Job Purpose

Responsible to overview and assist in the Secretarial compliance function of the India Cements Ltd, the listed Subsidiary and the Company by coordinating compliance activities, preparing legal and financial documents, ensuring timely submissions, compliance management and ensuring adherence to corporate governance requirements.

Key Result Area

Supporting Actions

• Secretarial Compliance o
• Coordinate with the Secretarial team of ICL for compliance matters.
• Conduct regular compliance reviews and checks.
• Identify compliance gaps and recommend corrective actions.
• Processing of Power of A
• Assist in preparing agendas and notes for Finance Committee meetings involving POA approvals.
• Draft POAs and LOAs.
• Coordinate with POA holders and business functions.
• Liaise with consultants for POA registration.
• Maintenance of Statutory Registers and Secretarial Records
• Maintain statutory registers as required under the Companies Act, SEBI Regulations, and other applicable laws.
• Update and monitor registers on a periodic basis.
• Maintain secretarial records and ensure audit readiness.
• Website Updation (Investor Relations Section)
• Update the Company's website with accurate and timely disclosures.
• Ensure compliance with regulatory disclosure requirements.
• Coordinate with Group and Business Corporate Communications teams for content accuracy and timeliness.
• Handling Stamp Duty Adjudication Function
• Assist in preparing adjudication applications to stamp authorities.
• Coordinate with external consultants.
• Review and respond to requirements and queries raised by stamp authorities.
• Track adjudication status and ensure closure within timelines.
• Regulatory Filings and Statutory Returns
• Prepare and submit statutory forms, returns, and regulatory filings.
• Coordinate with internal stakeholders and review filings with Senior Leads.
• Monitor compliance calendars and regulatory deadlines.
• Track changes in laws and ensure timely implementation.
• Corporate Governance and Policy Management
• Track and update company policies as per legal and regulatory requirements.
• Monitor changes in governance regulations.
• Maintain records of governance-related amendments and approvals.
• Support compliance with corporate governance frameworks for the Company and ICL.
• Annual Report, AGM and NCLT Meeting Support
• Assist in drafting and compiling sections of the Annual Report.
• Coordinate with departments for collection of required information.
• Support AGM and NCLT meeting planning and documentation.
• Ensure completion of procedural and statutory requirements within timelines.