Lead Projects - Billing (MEP)

The Lead Projects - Billing (MEP) is responsible for overseeing the certification and validation of project bills submitted by the process and site teams. This role ensures compliance with contractual terms, ABEX requirements, and documentation standards before forwarding payments to the finance department. The Lead will collaborate with cross-functional teams to streamline billing operations, maintain financial accuracy, and enhance transparency in project financials.

Bill Certification & Validation:

• Review and certify bills submitted by process and site teams, ensuring adherence to contractual terms and conditions.
• Validate quantity and cost estimations in alignment with approved project budgets.
• Ensure bills are properly structured, including supporting documents such as work completion certificates, measurement sheets, and contractor agreements.
• Cross-check bill entries against project milestones and schedules to ensure proper sequencing and avoid duplication.

Compliance & Documentation Management:

• Ensure all bills meet ABEX requirements before submission.
• Verify that invoices, vendor agreements, and payment schedules comply with regulatory and organizational policies.
• Maintain a comprehensive repository of all billing documents for audit and compliance purposes.
• Ensure proper reconciliation of material procurement, consumption, and invoicing records.

Coordination with Stakeholders:

• Act as the central point of coordination between process teams, site teams, finance, procurement, and contract management teams.
• Ensure timely communication and resolution of billing discrepancies with concerned teams.
• Liaise with finance teams to facilitate payment processing and address queries related to invoice approvals.
• Conduct periodic meetings with project managers to review billing progress and address pending approvals.

Issue Resolution & Risk Mitigation:

• Identify discrepancies in submitted bills and ensure necessary corrections before approval.
• Monitor risk areas such as overbilling, underbilling, and cost deviations, ensuring corrective actions are taken promptly.
• Conduct internal audits of billing records to ensure accuracy and prevent financial leakages.

Process Improvement & System Optimization:

• Recommend and implement process improvements in the project billing workflow for enhanced efficiency and transparency.
• Leverage technology to automate billing and documentation processes, reducing manual intervention and errors.
• Work with IT teams to enhance ERP system capabilities for seamless project billing management.
• Develop SOPs (Standard Operating Procedures) for billing functions to standardize operations across projects.

Reporting & MIS (Management Information System):

• Prepare and present detailed reports on billing status, pending approvals, and payment disbursements.
• Develop dashboards to track project-wise billing and payment progress.
• Generate insights and recommendations for cost control and process efficiency improvements.