Lead Executive Assistant

MEET DEEPL

DeepL is a global AI product and research company focused on building secure, intelligent solutions to complex business problems. Over 200,000 business customers and millions of individuals across 228 global markets today trust DeepL's Language AI platform for human-like translation, improved writing and real-time voice translation. Founded in 2017 by CEO Jaroslaw “Jarek” Kutylowski, DeepL now has around 1,000 passionate employees and is supported by world-renowned investors including Benchmark, IVP, and Index Ventures.

Our goal is to become the global leader in trusted, intelligent AI technology, building products that drive better communication, foster connections, and create a meaningful impact. To achieve this, we need talented people like you to join our journey. If you’re ready to shape the future of AI and grow your career in a fast-moving, purpose-driven environment, DeepL is your next destination.

WHAT SETS US APART

What sets us apart is our blend of cutting-edge AI technology, meaningful work, and a culture where people truly thrive. We’re a team of innovators, researchers, and creators driven by a shared purpose to unlock human potential by making work simpler, smarter, and more connected.

When we share what it’s like to work at DeepL, the reactions are overwhelmingly positive. This might be because of our technology that helps millions of people and businesses communicate and work better every day, or because of the trust, curiosity, and care that shape our culture.

What we know for sure is this: being part of DeepL means joining a team dedicated to innovation, growth, and well-being. Discover more about life at DeepL onLinkedIn https://www.linkedin.com/company/deepl/,Instagram https://www.instagram.com/deepl_official/, and our Blog https://www.deepl.com/en/blog.

ABOUT THE ROLE

We're looking for an exceptional Executive Assistant / Chief of Staff to become a trusted partner to our Chief Financial Officer while supporting the wider Finance leadership team.

This is more than a traditional Executive Assistant role. At least 30% of your time will be dedicated to partnering directly with the CFO, ensuring they can focus on the highest-value priorities. The remainder of your role will focus on driving operational excellence across the Finance organisation, coordinating strategic initiatives and helping turn discussions into execution.

You'll bring structure to complexity, connect teams across the business and ensure priorities continue to move forward. Acting as the operational backbone of the Finance leadership team, you'll combine exceptional organisation with sound judgement, discretion and a proactive approach to problem solving.

This is a unique opportunity to join a dynamic and innovative company at the forefront of AI, voice and language technology while partnering closely with one of our executive leaders.

 

WHAT YOU'LL DO

As the Executive Assistant / Chief of Staff to our CFO, you'll play a key role in enabling both the CFO and the wider Finance leadership team to operate at their best. While you'll provide exceptional executive support, you'll also help drive operational excellence, coordinate strategic priorities and bring structure to a fast-moving environment.

You'll be someone who naturally anticipates what's needed next, keeps priorities moving and builds strong relationships across the business.

EXECUTIVE PARTNERSHIP

• Partner closely with the CFO to manage priorities, maximise time and ensure smooth day-to-day operations.

• Coordinate complex calendars, international travel and executive meetings across multiple time zones.

• Prepare meeting materials, presentations and briefing documents to ensure leaders are well prepared.

• Track actions and decisions, ensuring commitments are followed through and nothing is lost between meetings.

BUSINESS OPERATIONS

• Help establish the operating rhythm of the Finance leadership team by coordinating recurring meetings, planning sessions and leadership forums.

• Turn discussions into clear actions by maintaining trackers, monitoring progress and following up with stakeholders.

• Bring structure to evolving priorities, ensuring projects continue to move forward and risks are surfaced early.

• Look for opportunities to simplify processes and improve how the team works together.

STRATEGIC COORDINATION

• Support the delivery of strategic initiatives by coordinating activities across Finance and partnering teams.

• Work closely with leaders across People, Legal, Procurement and Operations to keep projects aligned.

• Assist with business planning activities, team events, leadership offsites and operational projects as the organisation grows.

• Provide operational support across areas such as recruitment coordination, vendor management and budget administration where required.

TEAM SUPPORT

• Organise leadership meetings, departmental events and team offsites.

• Manage expenses, documentation and administrative processes with accuracy and discretion.

• Be a trusted point of contact for the Finance team, helping remove obstacles and improve day-to-day ways of working.

• Foster a collaborative, inclusive environment by building strong relationships across the business.

 

WHAT WE'RE LOOKING FOR

• Significant experience supporting senior executives within a fast-paced, international organisation.

• Strong interest in AI tooling, automation, and digital innovation, with a willingness to continuously learn and experiment with new technologies.

• Exceptional organisational skills with the ability to manage competing priorities and adapt quickly as business needs change.

• Strong project coordination skills and the ability to keep multiple workstreams moving simultaneously.

• Excellent communication skills with confidence working alongside senior leaders and stakeholders across the business.

WHAT WE OFFER

• Diverse and internationally distributed team: joining our team means becoming part of a large, global community with people of more than 90 nationalities. We're more than just colleagues; we're a group of professionals with a shared mission to connect diverse cultures. Our global presence is growing–we've doubled in size nearly every year, with our employees based in the UK, Germany, the Netherlands, Poland, the US, and Japan, and we continue to expand our network.

• Open communication, regular feedback: as a language-focused company, we value the importance of clear, honest communication. We value smooth collaboration, direct and actionable feedback, and believe that leading with empathy and growth mindset makes us better together.

• Hybrid work, flexible hours: we offer a hybrid work schedule, with team members coming into the office twice a week. This allows you to engage directly with your team and experience the unique energy of our workspace, while still enjoying the flexibility and comfort of working from home. With flexible working hours and trust in your productivity, we are in sync with your team’s general locations and time zones to foster effective and seamless collaboration.

• Virtual Shares - An ownership mindset in every role. We believe everyone should share in our success, and that’s why every employee receives Virtual Shares, linking your contribution directly to DeepL’s growth and rewarding you with a stake in our future.

• Regular in-person team events: we bond over vibrant events that are as unique as our team, from local team and business unit gatherings, to new-joiner onboardings, to company-wide events that bring us all together–literally.

• Monthly full-day hacking sessions: every month, we have Hack Fridays, where you can spend your time diving into a project you're passionate about and get the opportunity to work with other teams–we value your initiatives, impact, and creativity.

• 30 days of annual leave: we value your peace of mind. With 30 days off (excluding public holidays) and access to mental health resources, we make sure you're as strong mentally as you are professionally.

• Competitive benefits: just as our team spans the globe, so does our benefits package. We've crafted it to reflect the diversity of our team and tailored it to align with your unique location, to ensure you feel supported every step of the way.

If this role and our mission resonate with you, but you're hesitant because you don't check all the boxes, don't let that hold you back. At DeepL, it's all about the value you bring and the growth we can foster together. Go ahead, apply—let's discover your potential together. We can't wait to meet you!

WE ARE AN EQUAL OPPORTUNITY EMPLOYER

You are welcome at DeepL for who you are - we appreciate authenticity here. Our product is for everyone, and so is our workplace. The more voices we have represented and amplified in our business, the more we will all succeed, contribute, and think forward! So bring us your personal experience, your perspectives, and your background. It’s in our diversity that we will find the power to break down language barriers in the world.