Lead Document Controller

Job Summary


Job Responsibilities

• Control and maintain all project-related documents, reports, records, and drawings throughout the project lifecycle.
• Update project documentation records and tracking registers on a daily basis.
• Ensure that all signed inspection reports, test certificates, quality reports, and related documents are scanned promptly and saved in the designated project/job folder.
• Maintain electronic filing systems and ensure documents are stored systematically as per approved document control procedures.
• Organize and archive documents according to the Manufacturing Data Book (MDB) index and requirements.
• Ensure all quality and manufacturing records are accurately updated and maintained whenever revisions or additional records are received.
• Coordinate with QA/QC, Production, Engineering, Project Management, and other departments for timely collection of required documents.
• Monitor document status and continuously track pending documents required for Manufacturing Data Book completion.
• Prepare and maintain document status reports and highlight missing or overdue documents to the concerned departments.
• Ensure that all required documents, reports, certificates, drawings, and approvals are available and complete before job dispatch.
• Verify completeness of Manufacturing Data Book documentation prior to customer submission or shipment release.
• Maintain hard-copy records by filing reports and project documents in designated files and storage locations.
• Ensure proper version control and prevention of document duplication or loss.
• Prepare final Manufacturing Data Books and coordinate for review, approval, submission, and customer transmittal.
• Maintain confidentiality, traceability, and integrity of project documents at all times.

About you


Qualifications

• - Diploma / Bachelor s degree in engineering,
• - Business Administration,
• - Document Management, or related discipline.

• Minimum10 years of experience in document control, quality documentation, or project documentation management in manufacturing, fabrication, EPC, or engineering industries.
• Experience in preparation and compilation of Manufacturing Data Books.

• Proficiency in MS Office (Excel, Word, Outlook, PowerPoint).
• Scanning, indexing, archiving, and file management skills.
• Good knowledge of document management systems and electronic filing.
• Strong organizational and record management skills.
• Knowledge of QA/QC documentation and Manufacturing Data Books.
• Attention to detail and accuracy in document handling.
• Effective communication and coordination skills.
• Ability to track documentation status and follow up with concerned departments.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.