Lead - AGM/DGM - Billing

Role & responsibilities

1- Contractor Billing and Certification

• Lead the review and certification of Running Account bills, advance bills, material bills, rate-difference bills, and final bills submitted by contractors and vendors.
• Verify bills against work orders, BOQs, approved drawings, joint measurement records, actual site progress, and applicable contractual conditions.
• Monitor bill-processing timelines and coordinate with concerned stakeholders for timely resolution of discrepancies.
• Ensure that no excess, duplicate, premature, or unsupported payments are recommended.

2- BOQ and Quantity Reconciliation

• Prepare and review reconciliation statements for BOQ quantities, awarded quantities, executed quantities, billed quantities, pending quantities, and projected final quantities.
• Identify quantity overruns, underruns, non-BOQ items, substituted items, and scope deviations at an early stage.
• Coordinate with Costing, Contracts, Design, and Project teams to validate the reasons for quantity variations.
• Ensure proper approval of quantity deviations in accordance with the approved authority matrix before processing payment.
• Monitor the impact of quantity variations on contract value, project budget, and cost-to-complete forecasts.

3- Variation and Extra-Item Billing

• Review contractor claims for extra items, substituted items, quantity variations, revised specifications, and additional works.
• Verify contractual entitlement, executed quantities, applicable rates, supporting documents, and authorized instructions before recommending payment.
• Coordinate with the Contracts and Costing teams for approval and finalization of rates for non-BOQ and variation items.
• Ensure that only duly approved variations are included in contractor bills and payment recommendations.
• Maintain a project-wise register of submitted, certified, pending, disputed, rejected, and approved variation claims.

4- MIS, Reporting and Commercial Controls

• Prepare periodic MIS covering bills received, certified, under review, disputed, rejected, and pending for approval or payment.
• Report billed value, certified value, paid value, retention, advances, recoveries, debit notes, variations, and outstanding liabilities.
• Maintain project-wise and contractor-wise billing trackers with ageing analysis and reasons for pending bills.
• Highlight major billing risks, unresolved claims, potential liabilities, and deviations to senior management.
• Support project cost reports by providing accurate information on certified costs, work done but not billed, retention, recoveries, and anticipated liabilities.

Preferred candidate profile

• Bachelors degree in Civil Engineering from a recognized university or institution.
• Professional certification in Quantity Surveying, Contract Management, or Project Management will be an added advantage.
• Proficiency in Advanced MS Excel, AutoCAD, ERP/SAP, and cost-management or quantity take-off software is desirable.
• 16–20 years of overall experience in contractor billing, quantity surveying, commercial management, or contracts within the real estate or construction industry.
• Experience in high-rise residential, luxury housing, villas, commercial, mixed-use, township, and infrastructure projects will be preferred.
• Hands-on experience in RA bill certification, quantity measurement, BOQ reconciliation, material reconciliation, variation claims, recoveries, debit notes, and final account settlement.