Lead Admin

Key Responsibilities

1. Facility & Infrastructure Management

• Oversee administration of Corporate Office, Branches, and Regional Offices.

• Ensure smooth functioning of office infrastructure, utilities, furniture, equipment, and office

premises.

• Manage office expansion, relocation, renovation, and branch setup activities.

• Ensure workplace readiness and business continuity across locations.

• Monitor AMC (Annual Maintenance Contracts) for office assets and equipment.

2. Branch & New Office Setup

• Coordinate identification, leasing, fit-out, and operational readiness of new branches.

• Liaise with landlords, contractors, architects, and vendors for branch infrastructure requirements.

• Ensure branch setup within approved timelines and budgets.

• Maintain branch infrastructure standards as per company guidelines.

3. Vendor Management

• Identify, onboard, negotiate, and manage vendors for housekeeping, security, travel, courier,

facility management, and office supplies.

• Review vendor performance through SLAs and periodic evaluations.

• Ensure timely contract renewal and vendor compliance.

• Drive cost optimization initiatives through effective negotiations.

4. Asset Management

• Maintain centralized records of furniture, IT assets, office equipment, and fixed assets.

• Ensure asset allocation, tracking, transfer, and disposal processes are followed.

• Conduct periodic asset verification and audits.

• Monitor asset utilization and lifecycle management.

5. Procurement & Cost Control

• Manage procurement of office supplies, stationery, furniture, consumables, and administrative

requirements.

• Ensure procurement follows approved policies and budgets.

• Implement cost control measures and vendor rationalization initiatives.

• Track administrative expenses and prepare MIS reports.

6. Travel & Logistics Management

• Manage employee travel, accommodation, vehicle arrangements, and logistics support.

• Ensure cost-effective travel planning and vendor coordination.

• Monitor travel expenses and adherence to company policies.

7. Security & Safety Management

• Ensure adequate security arrangements across all locations.

• Implement workplace safety measures and emergency response protocols.

• Coordinate fire safety audits and statutory inspections.

• Ensure compliance with building and safety regulations.

8. Administration Compliance

• Ensure statutory compliance related to office premises, licenses, agreements, signage, and local

authority requirements.

• Maintain lease agreements, rent payments, and property-related documentation.

• Track renewals of licenses, permits, insurance policies, and service contracts.