Junior Purchase Executive

Job Description

New Product Development:

• Identify and develop new products in coordination with the production and R&D teams.

• Evaluate and finalize suppliers capable of meeting technical and quality requirements.

• Arrange samples and approvals before mass production.

• Vendor Sourcing & Management:

• Source and evaluate new vendors, for materials, components, and machinery.

• Conduct factory visits and supplier audits to assess capabilities and quality systems.

• Develop long-term supplier relationships to ensure quality, reliability, and cost-effectiveness.

• Quotation & Negotiation:

• Obtain competitive quotations from multiple suppliers.

• Analyze pricing, payment terms, delivery schedules, and technical compliance.

• Negotiate commercial terms to achieve best cost and quality balance.

• Procurement & Purchase Order Management:

• Create and release purchase orders in line with approved requisitions and budgets.

• Ensure accuracy in item specifications, quantities, and delivery schedules.

• Follow up with vendors for order confirmation, dispatch, and documentation.

• Import & Logistics Coordination:

• Handle imports from China and other countries, including shipping, customs documentation,

and freight coordination.

• Track shipments to ensure timely arrival and clearance.

• Quality & Production Support:

• Coordinate with factory teams and machine operators to identify part or material requirements.

• Ensure timely procurement of spares, tools, and consumables to prevent production downtime.

• Reporting & Record Keeping:

• Maintain vendor database, purchase records, and cost comparison sheets.

• Prepare regular reports on procurement status, supplier performance, and pending orders.

• Key Skills & Competencies:

• Vendor development and negotiation skills

• Strong coordination and follow-up abilities

• Proficiency in MS Office, ERP systems (SAP / Tally / etc.)

• Communication skills (English, Hindi,)

• Analytical and problem-solving mindset

• Experience: Proven work experience in a purchasing or procurement role is required.

• Other attributes: Excellent organizational and time management skills, attention to detail, and the

ability to work well under pressure are also highly valued.