Junior Purchase Engineer

Role & responsibilities

Jr. Purchase Engineer SPM Automation Industry

Company: MagnaKraft Automation Systems
Department: Purchase & Procurement
Designation: Jr. Purchase Engineer
Experience: Fresher to 1 Year
Qualification: Diploma / BE / B.Tech in Mechanical, Electrical, Electronics, or a related engineering discipline
Industry Preference: Special Purpose Machine (SPM) / Industrial Automation
Job Location: Shivane, Pune, Maharashtra
Employment Type: Full-Time

1. Job Summary

We are looking for a proactive and detail-oriented Jr. Purchase Engineer to support purchasing and procurement activities for SPM automation projects. The candidate will be responsible for supplier follow-ups, price negotiations, Purchase Order (PO) preparation, new supplier development, sourcing of mechanical and electrical parts, coordination with the Stores Department, and transport and dispatch management.

The candidate must have basic knowledge of Tally, ERP systems, vendor management, and purchasing documentation, preferably in the industrial automation or manufacturing industry.

2. Key Responsibilities

A. Purchase & Procurement

• Handle day-to-day purchase activities for SPM automation projects.
• Procure mechanical, electrical, pneumatic, and standard industrial automation components as per project requirements.
• Collect quotations from suppliers and compare prices, specifications, quality, and delivery timelines.
• Prepare and issue Purchase Orders (POs) to suppliers after the necessary approvals.
• Ensure timely procurement of materials as per project schedules and production requirements.
• Maintain purchase records, quotation comparisons, PO copies, and other procurement documents.

B. Supplier Follow-up & Negotiation

• Regularly follow up with suppliers for quotations, order confirmations, material readiness, and delivery status.
• Negotiate prices, payment terms, delivery schedules, and other commercial terms with suppliers.
• Develop and maintain good working relationships with existing suppliers.
• Identify new suppliers and vendors to improve pricing, quality, and material availability.
• Source new parts and items based on drawings, specifications, samples, or requirements provided by the Design, Electrical, Assembly, and Production teams.

C. Coordination with Stores Department

• Coordinate with the Stores Department to identify material shortages and prepare purchase requirements.
• Monitor stock availability and support procurement of C-Class inventory items and regular consumables.
• Verify material requirements against stock availability before placing orders.
• Follow up on pending material receipts and coordinate with Stores for proper inward entries.
• Maintain records of purchased materials and support inventory control activities.

D. Transport & Dispatch Management

• Coordinate with transporters and courier agencies for material pickup and delivery.
• Arrange transportation for incoming materials and outgoing components as required.
• Follow up on dispatch schedules and ensure timely delivery of materials to the company, suppliers, customers, or project sites.
• Coordinate with Stores, Purchase, and project teams regarding packing, dispatch documentation, and delivery status.
• Maintain transport receipts, delivery challans, and dispatch-related records.

E. Tally, ERP & Documentation

• Basic working knowledge of Tally and/or ERP systems is essential.
• Assist in preparing and maintaining purchase entries, supplier details, PO records, and purchase-related documentation.
• Support tax invoice verification and coordinate with Accounts for invoice discrepancies.
• Maintain supplier databases, quotation comparison sheets, pending PO reports, and material follow-up trackers.
• Ensure proper filing and traceability of purchase documents.

3. Required Skills & Competencies

• Basic understanding of purchase and procurement processes.
• Knowledge of Tally, ERP, Excel, and MS Office.
• Good communication, negotiation, and vendor follow-up skills.
• Ability to understand basic engineering drawings, part specifications, and material descriptions.
• Good coordination and time-management skills.
• Ability to handle multiple purchase requirements and meet project deadlines.
• Attention to detail in documentation and record keeping.

4. Preferred Industry Knowledge

Candidates with knowledge of the following components and materials used in SPM automation will be preferred:

• Mechanical components, fasteners, bearings, shafts, and fabricated parts.
• Pneumatic components, cylinders, fittings, and FRL units.
• Sensors, switches, cables, connectors, and electrical accessories.
• Standard automation components, machine spares, and consumables.
• C-Class inventory items and general engineering materials.

5. Key Performance Indicators (KPIs)

• Timely procurement of materials as per project requirements.
• Supplier follow-up effectiveness and on-time delivery.
• Cost savings achieved through price negotiation.
• Development of new suppliers and alternative sources.
• Accuracy of Purchase Orders and procurement documentation.
• Effective coordination with Stores, Accounts, Design, and Assembly.
• Timely arrangement of transportation and dispatches.
• Availability and replenishment of C-Class items.

Preferred candidate profile

A Diploma or Degree holder in Mechanical, Electrical, Electronics, or a related engineering field, preferably with exposure to SPM automation or industrial manufacturing. The candidate should be willing to learn procurement processes, develop supplier relationships, negotiate effectively, and coordinate with multiple departments to ensure the timely availability of materials for automation projects.

Note: Candidates with basic Tally/ERP knowledge, good communication skills, and an interest in purchase and vendor management are encouraged to apply.