Junior Officer [Commercial]

1. Processing Purchase Requisitions (PRs), Requests for Quotations (RFQs), Purchase Orders (POs), Goods Receipt Notes (GRNs), Service Entry Sheets (SES), and related SAP transactions within the stipulated timelines.
2. Managing procurement through Open, Limited, Single Tender, Reverse Auction, and GeM platforms, including preparation of tend er documents, bid evaluation, comparative statements, and placement of purchase orders.
3. Ensuring procurement activities are carried out in compliance with the General Financial Rules (GFR), Company Procurement Policy, Delegation of Authority (DOA), and other applicable guidelines.
4. Developing and maintaining an approved vendor base, monitoring vendor performance, and coordinating corrective actions to ensure quality, timely delivery, and service standards.
5. Processing and monitoring service/work contracts, renewals, deliverables, and statutory compliance in coordination with user departments, Finance, and Legal.
6. Conducting commercial negotiations, market analysis, and cost optimization initiatives while ensuring quality and operational requirements are met.
7. Coordinating receipt of materials, inventory management, availability of critical spares and consumables, and ensuring uninterrupted operational support.
8. Verifying vendor invoices with reference to Purchase Orders, GRNs/SES, and supporting documents, and coordinating timely pro cessing of payments.
9. Managing procurement of approved CAPEX and OPEX requirements within budgetary provisions and prescribed approval procedures.
10. Preparing procurement plans, monitoring procurement cycle timelines, minimizing emergency purchases, and ensuring adherence to service level agreements (SLAs).
11. Monitoring vendor performance, contractual obligations, delivery schedules, and compliance with agreed service levels.
12. Preparing and maintaining procurement MIS, reports, dashboards, and records relating to procurement status, vendor performance, savings, expenditure, and pending transactions.
13. Maintaining complete procurement documentation and extending support during Internal, Statutory, and Procurement Audits, including timely closure of audit observations.
14. Coordinating with Operations, Finance, Engineering, Legal, vendors, and other stakeholders for effective resolution of procurement and commercial matters.
15. Identifying and implementing process improvements, digitalization, standardization, and cost optimization initiatives to enhance procurement efficiency.

Keywords:

1. Procurement & Vendor Management
2. Tendering, Contract & Commercial Management
3. SAP, Compliance & Procurement Analytics