Junior Office Admin

Summary:

The Junior Office Admin will be responsible for managing day-to-day office operations, vendor coordination, facility management, and administrative support at Oaklane's Pune office.

The role requires strong organizational skills, reliability, and process discipline, ensuring a smooth and professional workplace environment aligned with Oaklane's standards.

1. Key Responsibilities

A. Office Operations

• Manage daily office operations and ensure smooth functioning
• Maintain office supplies, inventory, and vendor coordination
• Oversee housekeeping, maintenance, and facility management

B. Vendor & Facility Management

• Coordinate with vendors for services (IT, housekeeping, pantry, etc.)
• Track vendor contracts, invoices, and payments
• Ensure service quality and adherence to SLAs

C. Administrative Support

• Assist leadership and teams with administrative requirements
• Manage meeting room bookings and office logistics
• Support travel bookings, accommodation, and event arrangements

D. Documentation & Record Keeping

• Maintain records of invoices, contracts, and admin documentation
• Support compliance-related documentation for office operations

E. Event & Office Coordination

• Assist in organizing internal events, offsites, and team activities
• Ensure office readiness for client visits and meetings

2. Required Skills & Competencies

Technical Skills

• Strong administrative and coordination skills
• Basic knowledge of vendor management and office operations
• Proficiency in Excel, email communication, and documentation

Behavioural Competencies

• High reliability and ownership
• Strong organizational and multitasking ability
• Attention to detail
• Professional attitude and communication
• Ability to work in a structured environment

3. Experience & Qualifications

Education

• Graduate in any discipline

Experience

• 3–5 years in office administration / facilities / operations
• Experience in corporate office environment preferred

4. Key Performance Indicators (KPIs)

• Smooth day-to-day office operations
• Vendor performance and cost efficiency
• Timely resolution of operational issues
• Accuracy in documentation and record keeping
• Employee satisfaction with office environment

5. What's in it for the Candidate

• Opportunity to manage operations in a professional investment firm
• Exposure to structured administrative systems
• Growth into senior operations/admin roles