Junior Finance Executive

Job Description: Finance Operations Executive

Position Title: Finance Executive Operational Finance

Department: Finance

Location: IITM Research Park, Chennai

Employment Type: Full-Time

Job Summary

The Finance Operations Executive will play a pivotal role in bridging the gap between our project planning and corporate finance teams. This role is primarily responsible for overseeing expense compliance, managing operational disbursements, and tracking project-based assets, human resources, and project-specific allowances. The ideal candidate will look beyond just the "text" of a policy to understand its "spirit," ensuring rigorous financial discipline and accurate project-level cost accounting.

Key Responsibilities

1. Expense Management & Policy Compliance

• Review and audit daily expense report submissions from project and operations teams.
• Monitor and track regular Phase 1 and Phase 2 expense submissions from non-operational (corporate) business units.
• Track and validate food allowances strictly in accordance with finalized company policies.
• Enforce company expense policies stringently across all operational and corporate expense reports, ensuring compliance and flagging anomalies.

2. Operations Liaison & Project Cost Allocation

• Act as the primary liaison between the Project Planning and Finance teams to maintain clear visibility on employee project allocations.
• Verify Field Service Associate (FSA) utilization rates and ensure accurate time allocation across projects.
• Identify, compute, and allocate food allowance costs at the project level on a monthly basis to ensure precise project costing.
• Track the deployment and movement of robotic assets across various projects to facilitate precise depreciation and maintenance cost tracking.

3. Attendance & Fund Disbursement Management

• Oversee and verify the daily attendance management of contract workers.
• Manage the weekly advance disbursement process for contract workers and interns (acting as the approved internal pass-through mechanism, adhering to company policy).

4. Treasury & Performance Support

• Support the Senior Executive Finance with operational finance requirements.
• Assist in cash flow planning for upcoming project-related employee advances.
• Provide data and support to analyze and improve overall project financial performance.

Requirements & Qualifications

Education & Experience:

• Graduation in Finance (B.Com, BBA Finance, or equivalent).
• 1 to 2 years of experience in a similar operations finance or accounting role.
• Prior experience working in a Chartered Accountant (CA) office is a strong plus.
• Hands-on experience with Zoho Expense or similar expense management applications is highly preferred.

Key Competencies & Soft Skills:

• Sharp Analytical Mind: Ability to apply policies and rules critically and understand the underlying intent/spirit of a policy, rather than just reading it literally.
• Attention to Detail: Meticulous in reviewing receipts, food allowance logs, and asset trackers.
• Communication & Collaboration: Strong interpersonal skills to effectively liaison between field operations, project management, and corporate finance.
• Speaking fluency in Hindi will be a very key skill set that will help with role success.