Junior Executive

Job Description Junior Executive (Store)
Department: Store
Position Title: Jr. Executive
Reports to: HOD
Location: Meghalaya - Plant.
Job Objectives
To ensure smooth material handling, accurate documentation, and timely updates of store transactions through effective management of material receipts, issues, perpetual inventories, GRN processes, and bin location management, supporting uninterrupted plant operations.

Key Responsibilities
A. Material Receiving

• Receive materials from vendors as per PO terms.
• Verify quantity, quality, and specifications along with delivery challans.
• Check for damages, shortages, or discrepancies and escalate immediately.
• Coordinate with purchase and user departments for timely inspection.

B. GRN (Goods Receipt Note) Process

• Prepare GRN in ERP/SAP after verifying PO, material, and inspection clearance.
• Ensure accurate entry of batch/lot number, material code, UOM, and received quantity.
• Maintain GRN documentation for audit and compliance.

C. Material Issue

• Issue materials to user departments against approved requisitions.
• Ensure correct quantity, material code, and department tagging during issue.
• Record material movement in ERP/SAP promptly to maintain real-time inventory.
• Manage returnable and non-returnable material flow.

D. Perpetual Inventory (Cycle Counting)

• Perform daily/weekly/monthly cycle counts as per the audit plan.
• Identify variances, investigate root causes, and recommend corrective actions.
• Ensure stock accuracy of all critical consumables and spares.

E. RGP & NRGP (Returnable & Non-Returnable Gate Passes)

• Prepare RGP for items sent outside for repair or testing.
• Track the return status of returnable materials.
• Maintain NRGP records for materials permanently moved out of the plant.
• Ensure timely closure and follow-ups for pending RGPs.

F. Bin Location Update & Store Management

• Update bin locations for all materials in the ERP system.
• Ensure systematic stacking, housekeeping, and proper labeling in the store.
• Follow FIFO/FEFO principles in materials management.

G. Documentation & System Entries

• Ensure timely posting of GRN, Issue Slips, MRN, RGP/NRGP in ERP/SAP.
• Maintain stock registers, material receipt logs, and consumption reports.

Inventory Accuracy 98%
Inventory Variance 0.5% per month
¢ GRN Posting Timeliness Within 24 hours
¢ Material Inspection Clearance
KPI CategoryPerformance IndicatorTargetInventory AccuracyStock Accuracy (Physical vs ERP)¥ 98% Inventory Variance 0.5%Material Receiving & GRNGRN Completion Time 24 hrs Inspection Clearance 12 hrsMaterial IssueIssue Turnaround Time 30 mins Issue Accuracy¥ 99%RGP/NRGPRGP Closure100% Pending RGPZeroBin & Store UpkeepBin Location Accuracy100% 5S/Housekeeping Rating¥ 4.5/5Documentation & ComplianceERP Posting Accuracy100% Safety Compliance100%
Competency Framework

• A. Functional Competencies (Must-Have)
• Knowledge of material receiving and issue processes.
• Strong understanding of ERP/SAP, GRN, and stock management modules.
• Perpetual inventory and cycle counting techniques.
• Understanding of RGP/NRGP procedures.
• Awareness of cement plant spare parts, consumables, and engineering materials.
• B. Behavioral Competencies
• Attention to Detail
• Accountability & Discipline
• Time Management
• Communication Skills
• Team Collaboration
• Integrity & Transparency
• C. Desired Competencies
• Vendor coordination skills
• Basic understanding of procurement processes
• Knowledge of safety & audit compliance (ISO/IMS)

5. Roadmap to Success (13 Years)

• Year 1 Learning & Stabilization
• Understand complete store processes and ERP functions.
• Achieve 100% accuracy in GRN and bin location management.
• Complete training on RGP/NRGP compliance.
• Year 2 Efficiency & Improvement
• Lead perpetual inventory initiatives.
• Reduce stock discrepancies through preventive controls.
• Implement improvement ideas (Kaizen) for store layout and material flow.
• Year 3 Optimization & Leadership
• Handle independent store sections (spares, consumables, engineering items).
• Optimize inventory levels and support cost reduction initiatives.
• Prepare for role expansion into Store Officer/Material Planning roles.

6. Annual Learning & Development Plan
Quarter-wise Training Sessions

• Quarter
• Training Modules
• Focus Area
• Q1
• ERP/SAP Store Module, GRN Process
• System accuracy & compliance
• Q2
• Inventory Management, Cycle Counting, FIFO/FEFO
• Stock accuracy
• Q3
• Safety in Material Handling, RGP/NRGP Process
• Compliance & safety
• Q4
• Spare Parts Identification, Vendor Coordination
• Productivity & coordination

7. Career Path

• Typical Growth Ladder Stores Department
• Junior Executive Store Officer Store Executive Assistant Manager Stores Deputy Manager Stores Manager Stores Senior Manager Materials Head Materials / SCM