Junior Executive Assistant To Director

Job Brief

• Junior Executive Assistant to Directors with a good command over English and Self correspondence is a must
• Provide administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executives behalf
• Maintain comprehensive and accurate records
• Performing minor accounting duties (i.e.: Vendor Payment follow-up, Credit card bill payment follow-up etc.)
• Organize meetings, including scheduling, sending reminders, and organizing catering when necessary
• Answer phone calls in a polite and professional manner
• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department (if required.)
• Manage the executives calendar, including making appointments and prioritizing the most sensitive matters
• Sales Support - Prepare business Proposals, Make Company Profile, make creative on occasions, Webinar & Seminar co-ordination & management, prepare & update Work Diary with follow ups.
• Corporate Communication (Branding & Sales support) - Whatsapp & Mailers, Follow ups with Client
• CRM Software (For Proposals) - Implementation, Administer, Checking and update the software, etc.
• Handle the Meeting schedule of Partner, reminder of tasks, follow up of people reporting to him for periodical tasks
• Cold Calls to New leads and arranging meeting with partner after checking availability
• Scheduling new lead meeting on Calendly/Zoom/face to face and sending mail invite
• Making note for Minutes of Meeting
• Handle Hubspot CRM & keep updating latest status

Responsibilities Include

• Provide administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executives behalf
• Organize meetings, including scheduling, sending reminders, and organizing catering when necessary
• Manage the executives calendar, including making appointments and prioritizing the most sensitive matters

Requirements and Skills Include

• High school diploma or equivalent
• Excellent communication skills.
• Attention to detail and accuracy.
• Ability to work under pressure and meet tight deadlines.