Junior Document Controller

Location:

Mumbai / Kochi

Qualifications

• Bachelor's Degree with advanced computer skills and / or secretarial course.
• 1–3 years of document control experience within an Engineering Consultancy, PMC or construction environment (fresh graduates with strong administrative/organizational skills may be considered).
• Basic understanding of ISO 9001 Quality Management Systems.
• Proficiency in MS Office applications, with advanced skills in MS Word, including document formatting and template management.
• Exposure to document management systems such as Aconex, EDMS, SharePoint, or Autodesk Construction Cloud is an advantage.
• Ability to manage multiple tasks and meet deadlines under supervision.
• High attention to detail and accuracy.
• Good written and verbal communication skills.

Business Development

• Support the team in maintaining quality documentation that reflects well on 9E with clients.
• Build effective working relationships with Project Managers, Engineers and client representatives.
• Follow company templates, branding, and documentation standards consistently.
• Support process and document workflow improvements as guided by senior team members.

Document Control Role

• Ensure documents comply with company document control procedures and client requirements.
• Assist in maintaining incoming and outgoing project documents.
• Register, track, and distribute engineering drawings, reports, RFIs, submittals, transmittals, and correspondence under supervision.
• Basic knowledge of document numbering, revision control, and status codes.
• Upload and manage documents in EDMS platforms such as Aconex, SharePoint, ACC or similar systems.
• Support timely circulation of documents to engineers, designers, clients, and contractors.
• Monitor document status and follow up on overdue submissions or approvals.
• Ability to check documents for completeness, naming conventions, revisions, and formatting before submission.
• Follow established company document control procedures and templates.
• Ability to coordinate with Engineers, Consultants, Contractors, and Internal Teams for document submissions and follow-ups.
• Assist in archiving completed project documentation as per company retention policies.

QA/Quality Role

• Support implementation and maintenance of the ISO 9001-based Quality Management System (QMS) within 9E.
• Assist in maintaining the Project Quality Management Plan.
• Help log, track, and follow up Non-Conformance Reports (NCRs) under guidance.
• Support internal and external quality audits — scheduling, documentation, and follow-up on corrective actions.
• Maintain QA/QC documentation, including records, logs, ITPs, method statements, and checklists.
• Assist engineering and site teams with quality-related documentation and reporting.
• Ensure accuracy and integrity of quality-related data and documentation.

Company Role

• Attend project and team meetings; provide updates on document control status.
• Apply company document version control procedures and best practices as directed.
• Apply policies relating to health & safety, quality and training.