Junior Document Controller

; Competencies
; Team Working ; Persuading Influencing ; Building Relationships ; Delivering Results

; Qualifications

• ;Bachelor s Degree with advanced computer skills and / or secretarial course.

• ;1 3 years of document control experience within an Engineering Consultancy, PMC or construction environment (fresh graduates with strong administrative/organizational skills may be considered).

• ;Basic understanding of ISO 9001 Quality Management Systems.

• ;Proficiency in MS Office applications, with advanced skills in MS Word, including document formatting and template management.

• ;Exposure to document management systems such as Aconex, EDMS, SharePoint, or Autodesk Construction Cloud is an advantage.

• ;Ability to manage multiple tasks and meet deadlines under supervision.

• ;High attention to detail and accuracy.

• ;Good written and verbal communication skills.

; Business Development

• ;Support the team in maintaining quality documentation that reflects well on 9E with clients.

• ;Build effective working relationships with Project Managers, Engineers and client representatives.

• ;Follow company templates, branding, and documentation standards consistently.

• ;Support process and document workflow improvements as guided by senior team members.

; Document Control Role

• ;Ensure documents comply with company document control procedures and client requirements.

• ;Assist in maintaining incoming and outgoing project documents.

• ;Register, track, and distribute engineering drawings, reports, RFIs, submittals, transmittals, and correspondence under supervision.

• ;Basic knowledge of document numbering, revision control, and status codes.

• ;Upload and manage documents in EDMS platforms such as Aconex, SharePoint, ACC or similar systems.

• ;Support timely circulation of documents to engineers, designers, clients, and contractors.

• ;Monitor document status and follow up on overdue submissions or approvals.

• ;Ability to check documents for completeness, naming conventions, revisions, and formatting before submission.

• ;Follow established company document control procedures and templates.

• ;Ability to coordinate with Engineers, Consultants, Contractors, and Internal Teams for document submissions and follow-ups.

• ;Assist in archiving completed project documentation as per company retention policies.

; ;QA/Quality Role;

• ;Support implementation and maintenance of the ISO 9001-based Quality Management System (QMS) within 9E.

• ;Assist in maintaining the Project Quality Management Plan.

• ;Help log, track, and follow up Non-Conformance Reports (NCRs) under guidance.

• ;Support internal and external quality audits scheduling, documentation, and follow-up on corrective actions.

• ;Maintain QA/QC documentation, including records, logs, ITPs, method statements, and checklists.

• ;Assist engineering and site teams with quality-related documentation and reporting.

• ;Ensure accuracy and integrity of quality-related data and documentation.

; Company;Role

• ;Attend project and team meetings; provide updates on document control status.

• ;Apply company document version control procedures and best practices as directed.

• ;Apply policies relating to health safety, quality and training.

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