Junior Accountant

Job Description: Junior Accountant

Position
Junior Accountant / Accounts Executive
Experience
6 Months - 1 Year
Location
Ahmedabad, Gujarat
Department
Accounts & Finance
Employment Type
Full-Time

Job Summary
We are looking for a Junior Accountant with 6 months to 1 year of experience to support our Accounts & Finance team. The candidate will be responsible for day-to-day accounting entries, purchase and sales bill processing, reconciliations, GST-related work, payment coordination, expense management, statutory compliance support, and maintaining financial records.
The ideal candidate should have a basic understanding of Tally, GST, TDS, bank reconciliation, accounting entries, and Excel and should be willing to learn and take ownership of assigned accounting activities.

Key Responsibilities
1. Day-to-Day Accounting

• Prepare and enter sales bills for SEPL and SMCPL on a daily basis.
• Enter purchase bills for the three companies in Tally.
• Enter transporter bills and maintain related payment records.
• Enter labour bills in Tally and maintain proper documentation.
• Record loan interest entries and other routine accounting transactions.
• Enter Sales Orders and maintain related records in Tally.
• Handle inter-company ledger entries, including SMCPL to SEPL, and reconcile the balances.
• Verify payment and receipt vouchers and maintain proper accounting records.

2. GST & Taxation Support

• Perform GSTR-2A reconciliation on a monthly basis for all applicable companies.
• Assist in the preparation of GSTR-1 and GSTR-3B for SEPL, SMCPL (Hyderabad & Gujarat), and Divine.
• Prepare monthly e-invoices for sales bills of SEPL and SMCPL.
• Issue E-Way Bills for Powder Coating transactions whenever required.
• Prepare TDS reports and coordinate to ensure TDS payments are completed within the applicable due date.
• Verify PF reports and coordinate to ensure PF payments are completed within the applicable due date.
• Support other statutory and compliance-related accounting activities under senior guidance.

3. Bank, Payment & Reconciliation

• Perform Bank Reconciliation for SEPL, SMCPL, and Divine.
• Reconcile site cash accounts.
• Assist with monthly EMI planning for SEPL, SMCPL, and Divine.
• Assist in vendor payment planning and payment scheduling.
• Handle/assist with payment transactions as assigned by senior management.
• Coordinate with banks regarding loan-related documentation and requirements.
• Reconcile vendor General Ledger accounts and follow up for pending invoices.
• Follow up internally regarding outstanding invoices and payment-related matters.

4. Expenses & Financial Records

• Prepare and maintain expense statements for the companies.
• Maintain director expense statements on a monthly basis.
• Maintain Hyderabad expense statements and factory expense statements.
• Maintain and reconcile credit card entries for SEPL and SMCPL.
• Prepare and maintain Cash Flow Statements.
• Assist in preparation and maintenance of Project Revenue Reports.
• Assist in preparation and maintenance of Asset Reports.
• Prepare and provide required P&L-related data to the senior accounts team.

5. Project & Site Accounts Support

• Prepare and update Proforma Invoices and related tracking sheets for:
• New site advances
• Remaining payments
• Final payments
• Material-against payments
• Assist in resolving sales bill queries according to RA Bills.
• Verify project/site files and assist in preparing P&L information when a site/project is completed.
• Maintain and update project-related accounting sheets and records.
• Verify labour bills received from the concerned team and maintain proper records.

6. Purchase & Inventory Support

• Prepare Purchase Orders for factory inventory as required.
• Maintain and update PO sheets for SEPL and SMCPL on a weekly/monthly basis.
• Coordinate with vendors for invoices and pending documentation.
• Match vendor ledgers with invoices and identify outstanding entries.

7. Payroll & Statutory Support

• Coordinate with HR for the monthly salary report.
• Process employee salary payments as per the company's schedule and under senior supervision.
• Support TDS, PF, GST and other statutory payment/compliance activities.
• Maintain proper records of statutory payments and related documents.

8. MIS, Documentation & Reporting

• Maintain and organize accounting and company documents properly for SEPL, SMCPL, and Divine.
• Maintain and update collection reports for SEPL and SMCPL.
• Assist in maintaining project revenue, asset, cash flow and other financial reports.
• Ensure accounting files, invoices, vouchers and supporting documents are properly filed and readily available.
• Assist in preparation of information required for audits and accounts finalization.

9. Audit, ROC & Compliance Support

• Assist senior team members in accounts finalization for SEPL, SMCPL, and Divine.
• Support preparation and finalization of audit-related information under CA guidance.
• Assist with ROC-related documentation and coordination as required.
• Support other statutory and compliance-related activities assigned by senior management.

10. Coordination & Follow-Up

• Coordinate with internal departments for pending bills, invoices, supporting documents and accounting information.
• Follow up with vendors for pending invoices and required documents.
• Assist in client payment follow-ups when required.
• Coordinate with banks, vendors, HR, site teams and other departments for accounting-related requirements.
• Work closely with senior accountants and management to ensure timely completion of accounting activities.

Required Skills & Qualifications

• Bachelor's degree in B.Com, M.Com, or a related field.
• 6 months to 1 year of relevant accounting experience.
• Basic knowledge of Tally / Tally Prime.
• Basic understanding of GST, TDS, PF and e-invoicing.
• Good understanding of accounting fundamentals and journal/ledger entries.
• Basic knowledge of Bank Reconciliation and vendor reconciliation.
• Good working knowledge of MS Excel.
• Good numerical and analytical skills.
• Good attention to detail and accuracy.
• Ability to maintain records and documentation systematically.
• Good communication and coordination skills.
• Willingness to learn and take responsibility for assigned work.

Preferred Skills

• Experience in construction/project-based accounting will be an advantage.
• Familiarity with GSTR-1, GSTR-3B and GSTR-2A/2B reconciliation.
• Knowledge of e-invoice and E-Way Bill processes.
• Experience with vendor payments, purchase/sales entries and expense management.
• Basic understanding of P&L, Balance Sheet and Cash Flow.
• Ability to work with multiple companies and maintain separate accounting records.

Key Attributes We Are Looking For

• Accuracy: Ability to maintain error-free accounting records.
• Ownership: Takes responsibility for assigned accounting activities.
• Time Management: Able to complete monthly/weekly accounting tasks within deadlines.
• Learning Mindset: Willingness to learn taxation, compliance and project accounting.
• Follow-Up Skills: Ability to follow up with vendors, clients and internal teams for pending information.
• Confidentiality: Ability to handle financial and company information responsibly.
• Teamwork: Comfortable working with senior accountants, management, HR, site teams, vendors and external professionals.