Jr. Executive in Accounting and Administration

Description

As a Jr. Executive Accounting & Administration at BCS, the candidate will support the Finance and Accounting team in day-to-day accounting operations, including invoice posting, bank transaction recording, journal entry preparation, fixed asset maintenance, financial reporting, reconciliations, and compliance-related support. The role also includes assistance with tax payment and filing requirements, voucher verification, and maintenance of financial transaction records. In addition, the candidate will support selected administrative activities such as office inventory coordination, supplier follow-ups, seating and parking records, office labels, gate passes, and general office support. This role offers a practical opportunity to gain hands-on experience in accounting, ERP-based transaction processing, reporting, compliance support, and office administration within a global shared services environment.

Qualifications and Experience:

• Bachelors degree in Accounting, Finance, or Commerce
• Freshers may apply
• Previous internship or entry-level experience will be an advantage
• Basic understanding of accounting principles and financial concepts
• Proficiency in Microsoft Excel, including basic formulas and data analysis
• Proficiency in Microsoft Word, including document formatting and letter writing
• Strong written and verbal communication skills
• Ability to multitask and prioritize work effectively

Job Responsibilities:

Accounting (80%)

• Post accounts receivable & accounts payable invoices in the ERP system (SAP Business One)
• Record incoming and outgoing bank transactions in the ERP system (SAP Business One)
• Prepare and post journal entries for accrued expenses and revenue
• Prepare and post journal entries for prepaid expenses and depreciation
• Maintain and update fixed asset records
• Assist in the preparation of financial statements
• Analyze and reconcile bank statements and general ledger accounts
• Coordinate with vendors to resolve billing discrepancies
• Receive, verify, and record vouchers
• Prepare mandatory monthly and annual accounting reports
• Prepare and file local compliance reports, as required
• Prepare various financial reports, including income statements and balance sheets
• Review reports, figures, and postings for accuracy
• Reconcile records and report any discrepancies identified
• Assist with tax payment processing and filing requirements
• Maintain physical files for financial transactions

Administration (20%)

• Manage the office inventory management workflow for IT assets
• Order consumables for the tea and coffee vending machine
• Order housekeeping supplies for the office
• Order printing and stationery materials for the office
• Liaise with suppliers regarding Code of Ethics compliance
• Raise and follow up on complaints related to office HVAC system breakdowns
• Maintain the office seating chart
• Prepare and update desk labels
• Maintain the office noticeboard
• Prepare and maintain file labels
• Prepare gate passes, when required