Job Opening For Sr. Executive - IT Asset & Vendor Management - Mumbai

Senior Executive IT Asset & Vendor Management

Location - Kanjurmarg, Mumbai

Exp - 4+ years

Job Purpose

Responsible for end-to-end management of IT assets, IT billing, vendor coordination

and procurement activities. The role will ensure accurate asset inventory, timely

processing of IT invoices and PR/POs, effective vendor coordination, and smooth

collaboration between IT, Finance, Procurement and other internal stakeholders.

Key Responsibilities

IT Asset Management

• Manage end-to-end IT asset inventory including laptops, desktops, monitors,

mobiles and other IT equipment.

• Maintain accurate asset records including allocation, transfer, return and

disposal.

• Conduct periodic physical asset verification and inventory reconciliation.

• Track asset lifecycle, warranty, AMC and refresh/replacement requirements.

• Coordinate asset onboarding and offboarding activities.

• Maintain supporting documentation for audits and compliance requirements.

IT Billing & Finance Coordination

• Manage and track IT invoices and recurring IT expenses.

• Validate invoices against approved quotations, PO and delivered

services/materials.

• Coordinate with Finance for invoice processing and payment follow-up.

• Maintain IT expenditure and billing trackers.

• Support periodic reconciliation of vendor invoices and outstanding payments.

Vendor Management & Procurement

• Coordinate with IT vendors for quotations and commercial proposals.

• Obtain and consolidate multiple quotations for comparison and evaluation.

• Coordinate commercial negotiations together with Procurement/IT

stakeholders.

• Prepare and follow up on Purchase Requisitions (PR).

• Track Purchase Orders (PO) through completion.

• Coordinate with vendors for delivery, invoicing, warranty and service-related

requirements.

• Maintain vendor documentation and track service commitments.

Stakeholder Management

• Work closely with IT, Procurement, Finance, HR, Administration and

business teams.

• Follow up with stakeholders to ensure timely completion of procurement and

billing activities.

• Coordinate with regional/site IT teams for asset requirements and inventory

accuracy.

• Provide regular status reports on assets, procurement, billing and pending

actions.

• Escalate delays, discrepancies and vendor-related issues appropriately.

If interested, please share your resume at [email removed]