Job Opening For Payroll Executive

Excellent Job Opening for Payroll Executive

Years of Experience : 4-5 Years

Location : Kurla West, Mumbai

Role & responsibilities

1.Employee Settlement Processing

Process Full & Final (F&F) settlements for approximately 300 employees per month within defined TAT and accuracy standards.

Validate final dues, deductions, recoveries, and statutory components before settlement processing.

Coordinate with HR, Finance, and business teams to ensure timely closure of exit formalities.

2.Payroll Vendor Management

Verify and process payroll vendor invoices in line with agreed SLAs and commercial terms.

Ensure timely release of vendor payments and resolve invoice discrepancies.

Reconcile complete vendor payments and invoices on a periodic basis to ensure accuracy and closure of open items.

3.Settlement Tracking & Reporting

Maintain and update the Settlement Tracker with real-time status of all cases in process.

Prepare and submit the Settlement JV (Journal Voucher) Report to Finance for accounting purposes.

Prepare and process the Settlement Payment file and JV file accurately and within timelines.

Compute and maintain the Settlement Provision on a monthly basis for financial reporting.

4.Statutory Compliance

Support and ensure timely filing of the Company's TDS returns in coordination with the Finance/Tax team.

Ensure all settlement-related deductions comply with applicable statutory and tax regulations.

5.Stakeholder Coordination

Follow up with all relevant stakeholders (IT, Admin, Finance, Business Units, etc.) for the Settlement No-Dues Clearance form.

Act as a point of contact for resolving queries related to settlements, vendor payments, and reconciliations.

6.Gratuity Trust Management

Manage end-to-end administration of the Company's Gratuity Trust, including coordination with trustees, actuaries, and fund managers.

Ensure timely gratuity fund valuation, contribution, and compliance with regulatory and trust deed requirements.

Coordinate gratuity claim processing and settlement for eligible employees in line with trust guidelines.

7.Employee Reimbursement Management

Check and validate employee reimbursement claims for accuracy, policy compliance, and supporting documentation.

Reconcile reimbursement provision versus actual payments made for all employees on a periodic basis.

Identify and resolve variances between provisioned and actual reimbursement figures, and report findings to Finance.

8.Tax Deduction & Compliance Validation

Maintain strong working knowledge of all applicable tax deductions (TDS, Income Tax provisions, exemptions, etc.) relevant to payroll and settlements.

Validate employee-submitted investment and expense proofs against tax rules before processing deductions/exemptions.

Ensure accurate application of tax deductions and timely resolution of discrepancies flagged during proof validation.

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Qualifications & Experience

Graduate/Postgraduate in Commerce, Finance, HR, or a related field.

4-7 years of relevant experience in payroll operations, employee settlements, or vendor reconciliation.

Prior exposure to statutory compliance (TDS), tax proof validation, and JV/accounting processes preferred.

Experience with Gratuity Trust management and employee reimbursement processing preferred.

Hands-on payroll processing experience will be an added advantage.