Job opening For Admin TL Navi Mumbai

Overview

We are looking for a proactive and result-oriented Manager Operations & Administration who will be responsible for driving operational excellence while leading the Administration team. The role demands a hands-on professional capable of independently managing operational initiatives, streamlining business processes, coordinating cross-functional activities, and ensuring smooth day-to-day organizational operations.

Qualifications Required

• Bachelor's Degree in any discipline. MBA will be an added advantage.
• Minimum 4–6 years of experience in Operations, Administration, Facility Management or Business Operations.
• Experience in leading teams and managing cross-functional operations.
• Strong analytical and problem-solving abilities.
• Excellent communication and stakeholder management skills.
• Hands-on experience with Microsoft Office, Google Sheets and reporting tools.
• Experience in vendor management, procurement and operational coordination.
• Ability to multitask and work in a fast-paced environment.

Key Responsibilities

1. Operations Management (Primary Responsibility)

• Drive day-to-day operational excellence across the organization.
• Monitor operational activities to ensure timely execution and service delivery.
• Coordinate with multiple internal departments to ensure smooth business operations.
• Develop, implement and continuously improve Standard Operating Procedures (SOPs).
• Identify operational bottlenecks and implement process improvements.
• Prepare operational MIS reports and dashboards for management review.
• Monitor departmental KPIs and ensure timely completion of assigned tasks.
• Ensure adherence to organizational processes, timelines and operational standards.

2. Team Leadership & People Management

• Lead, mentor and manage the Administration team.
• Allocate responsibilities and monitor daily work allocation.
• Conduct periodic performance reviews and provide constructive feedback.
• Identify skill gaps and facilitate training and development initiatives.

3. Administration & Facility Management

• Ensure smooth functioning of facility operations, office infrastructure and workplace facilities.
• Coordinate housekeeping, security, maintenance and office support services.
• Support office events, meetings and organizational activities.

4. Procurement & Vendor Management

• Manage end-to-end procurement of office supplies, equipment and operational requirements.
• Identify and onboard new vendors based on business requirements.
• Obtain quotations, negotiate pricing and ensure cost optimization.
• Coordinate purchase orders, deliveries and service requests.
• Ensure timely renewal of vendor contracts and service agreements as per performance.

5. Travel & Logistics Management

• Supervise domestic travel arrangements including flight and hotel bookings.
• Coordinate travel requirements for employees and management.
• Ensure cost-effective travel planning while maintaining service quality.
• Maintain travel records and Resolve travel-related operational issues promptly.

6. Asset & Inventory Management

• Manage the complete lifecycle of company assets including laptops, mobile devices and office equipment.
• Maintain accurate inventory records, asset registers & audits.
• Coordinate issuance, replacement, repairs, maintenance and return of company assets.

7. Process Improvement & Compliance

• Develop and implement administrative and operational policies.
• Ensure compliance with company policies and statutory requirements.
• Maintain operational documentation and audit-ready records.
• Standardize operational workflows, identify risks and implement preventive controls.

8. Budget & Cost Management

• Monitor departmental budgets, vendor cost, track procurement & operational expenses.
• Identify opportunities for cost optimization without compromising service quality.
• Prepare budget utilization reports for management, Ensure optimum utilization of available resources.

9. Stakeholder Coordination & Communication

• Act as the central point of coordination between internal departments and external vendors.
• Ensure timely communication and follow-up on operational matters.
• Support senior management in executing organizational initiatives.
• Build effective relationships with internal and external stakeholders.