IT Infrastructure Consultant I

Job Summary

The IT Expense Management Consultant I is responsible for supporting the planning, analysis, optimization, and governance of IT expenditures across infrastructure, applications, software, telecom, cloud, and vendor services. The Consultant I works on tasks related to IT cost tracking, budget forecasting, financial reporting, spend analysis, vendor invoice validation, chargeback/showback processes, and expense optimization initiatives. The role prioritizes and responds to inquiries from finance teams, IT stakeholders, vendors, and service owners, while maintaining financial governance documentation, supporting budgeting cycles, implementing cost allocation and reporting enhancements, and assisting with communications and training related to IT financial management practices. The Consultant I contributes to identifying cost-saving opportunities, ensuring financial compliance, and providing insights that support effective decision-making and efficient management of IT investments.

Responsibilities

• Support IT Asset Expense Management activities, including tracking and processing asset-related expenses.
• Create and manage Ariba tickets for procurement and vendor-related requests.
• Raise Purchase Requisitions (PRs) and Purchase Orders (POs) in accordance with procurement policies and approval workflows.
• Review vendor quotations and ensure required approvals are obtained before processing requests.
• Coordinate with vendors on invoice-related queries, discrepancies, and payment status updates.
• Validate invoices against approved POs and supporting documentation.
• Submit invoices to the Finance team for payment processing and track payment status until closure.
• Maintain accurate records of PRs, POs, invoices, and vendor communications.
• Support monthly budget tracking and spend reporting activities.
• Ensure compliance with company procurement, finance, and audit requirements.
• Collaborate with Procurement, Finance, IT Asset Management, and vendor teams to ensure timely resolution of issues.
• Prepare periodic reports on open POs, pending invoices, vendor payments, accruals, and expense management.

Preferred Skills

• SAP Ariba or similar procurement platforms
• PR-to-PO and Invoice-to-Payment processes
• Vendor management and invoice reconciliation activities
• Microsoft Excel
• Strong organizational and documentation skills
• Analytical and problem-solving abilities
• Verbal and written communication skills
• Collaboration with Procurement, Finance, IT, and external vendors
• Knowledge of audit and compliance requirements related to procurement and invoice processing is an added advantage

B1 Level Expectations

• Executes routine procurement and expense management activities with limited supervision.
• Raises and tracks Ariba tickets, PRs, POs, and invoice submissions accurately and on time.
• Coordinates effectively with vendors and internal stakeholders to resolve invoice and payment-related issues.
• Maintains process compliance and accurate records for audit purposes.
• Demonstrates ownership, attention to detail, and a customer-focused approach in day-to-day operations.

Primary Skills

• Incident Management
• Information Technology (IT) Infrastructure
• Infrastructure Monitoring
• IT Infrastructure Support
• Problem Resolution

Shift Time

Shift B India

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