IT Equipment Procurement & Fulfillment Coordinator

Job Title:

IT Equipment Procurement & Fulfillment Coordinator

Location: Hydeabad

Experience: 3 to 7 Years

Employment Type:

Full Time

Job Summary

We are seeking a highly organized and service-oriented IT Equipment Procurement & Fulfillment Coordinator to manage end-to-end procurement and fulfillment of IT equipment and workplace technology assets. The ideal candidate will have experience in procurement operations, vendor management, purchase order processing, logistics coordination, and stakeholder communication.

This role will act as a central point of coordination between employees, suppliers, procurement teams, finance, logistics providers, and IT support teams to ensure timely, compliant, and efficient delivery of IT equipment.

Key Responsibilities

Procurement & Order Management

• Process and manage Purchase Requisitions (PRs) and Purchase Orders (POs).
• Coordinate RFQs and collect quotations from approved vendors.
• Compare quotations and support supplier selection activities.
• Track procurement requests from initiation to completion.
• Maintain procurement records and supporting documentation.

Request Validation & Compliance

• Review equipment requests for completeness and policy compliance.
• Verify approvals, cost allocations, and supporting documentation.
• Follow up on pending approvals and missing information.
• Maintain audit-ready records and procurement documentation.

Vendor & Supplier Coordination

• Liaise with vendors regarding quotations, order status, deliveries, and escalations.
• Track supplier commitments and delivery timelines.
• Coordinate returns, cancellations, and order modifications.
• Ensure vendor SLAs are met.

Fulfillment & Logistics Management

• Coordinate equipment provisioning and delivery activities.
• Track shipments and update stakeholders on delivery status.
• Work closely with warehouses, logistics partners, and local IT teams.
• Ensure fulfillment requests are completed and closed successfully.

Stakeholder Management

• Serve as the primary contact for end-users regarding order status.
• Provide timely updates on procurement and delivery progress.
• Coordinate with Procurement, Finance, HR, Workplace Services, and IT teams.
• Escalate delays and service delivery issues when required.

Asset & Records Administration

• Maintain procurement, fulfillment, and delivery records.
• Update ERP, procurement, and ticketing systems.
• Support goods receipt and invoice follow-up activities.
• Participate in audits and compliance reviews.

Required Skills

• Procurement Operations
• Purchase Requisition (PR) Management
• Purchase Order (PO) Processing
• RFQ & Quotation Management
• Vendor Management
• Supplier Coordination
• Order Tracking & Fulfillment
• Inventory & Asset Management
• Logistics Coordination
• Stakeholder Management
• Procurement Documentation
• Service Delivery Operations
• Microsoft Excel
• Microsoft Outlook
• ERP Systems
• Service Management Tools

Preferred Skills

• SAP Procurement Modules
• SAP MM
• SAP Ariba
• ServiceNow
• IT Asset Lifecycle Management
• Vendor Performance Management
• Supply Chain Operations
• Procurement Governance & Compliance
• IT Equipment Procurement
• Global Capability Center (GCC) Experience

Education

• Bachelor's Degree in Business Administration, Supply Chain Management, Procurement, Information Technology, or related discipline.
• Equivalent professional experience may also be considered.

Preferred Experience

• 3+ years in Procurement Operations, Purchasing Administration, Fulfillment Operations, or Service Delivery.
• Experience handling IT equipment procurement.
• Experience working with global or multi-location organizations.
• Exposure to ERP, procurement, and ticketing platforms.
• Experience coordinating with suppliers, logistics proile