IT Bid Specialist (Federal and SLED Markets)

Role: IT Bid Specialist (Federal & SLED Market)

Experience: 3-6 years

Location: Remote within India

Shift: US Shift (6.30PM to 3.30 AM IST)

About the Role: The Federal/SLED Bid Specialist will be part of DivIHNs Solicitation Response Team and will support the development of compliant, compelling, and professionally written responses to Federal & SLED Government solicitations.

Role & Responsibilities

• Review and analyze RFPs, RFIs, RFQs, Sources Sought notices, task-order requests, and other solicitation documents to understand requirements, instructions, evaluation criteria, and required response content.
• Develop proposal compliance matrices, response outlines, content plans, and other proposal-development tools to ensure all solicitation requirements are addressed.
• Draft clear, concise, and compelling proposal content, including:
• Technical approaches
• Management approaches
• Staffing and personnel approaches
• Transition and implementation plans
• Quality management approaches
• Past performance and corporate experience narratives
• Executive summaries and other proposal sections as assigned
• Translate technical concepts, SME input, past performance, and capture direction into polished proposal language that is understandable, persuasive, and responsive to Government evaluation criteria.
• Incorporate established win themes, discriminators, customer hot buttons, and DivIHN capabilities into proposal narratives as directed by the Federal/SLED capture/proposal leadership team.
• Conduct supporting research necessary to strengthen proposal content, including research into Federal/SLED agencies, programs, mission requirements, technologies, industry practices, and other subjects directly related to an active response.
• Review and revise proposal content for compliance, responsiveness, consistency, readability, grammar, tone, and overall quality.
• Support Pink Team, Red Team, Gold Team, and other proposal reviews by incorporating reviewer comments and producing revised drafts within established deadlines.
• Perform cross-document reviews to ensure terminology, staffing, technical approaches, past performance, and other information remain consistent throughout the proposal.
• Assist with final proposal production, including formatting, editing, proofreading, document organization, and quality-control checks prior to submission.
• Develop and maintain reusable proposal content, including past performance narratives, corporate qualifications, technical approaches, management approaches, resumes, and other boilerplate materials.
• Maintain organized proposal files and version control throughout the response lifecycle.
• Manage multiple writing assignments and deadlines simultaneously while working independently with limited supervision.
• Be available for sufficient overlap with U.S. Eastern and Central Time business hours, particularly during active proposal efforts and critical submission periods.
• Produce grammatically correct, precise, and professional written responses using American English and a formal U.S. Federal Government/SLED proposal style

Experience and Qualification

• Bachelors degree in Business, English, Communications, Information Technology, or a related field preferred.
• Minimum 3 years of direct proposal-writing experience, with 5+ years preferred.
• Demonstrated experience developing responses to Federal, State, and Local Government RFPs, RFIs, RFQs, Sources Sought notices, task-order solicitations, and other public-sector procurements.
• Proven experience writing proposals for Information Technology and professional services organizations.
• Demonstrated ability to develop substantive proposal content, including technical, management, staffing, transition, quality, corporate experience, and past performance narratives.
• Experience reviewing government solicitations and developing compliance matrices, proposal outlines, and response structures based on solicitation instructions and evaluation criteria.
• Experience working with capture managers, solution architects, technical SMEs, project managers, recruiters, and teaming partners to gather information and convert SME input into compelling proposal content.
• Strong conceptual understanding of Information Technology and the ability to quickly understand and write about unfamiliar technical solutions, tools, and environments.
• Excellent written American English, with demonstrated ability to produce precise, grammatically correct, persuasive, and professional government proposal content.
• Ability to distinguish between simply answering a requirement and developing a compelling, evaluator-focused response that incorporates win themes, discriminators, customer priorities, and supporting evidence.
• Experience participating in structured proposal reviews such as Pink Team, Red Team, and Gold Team reviews, including incorporating reviewer comments under tight deadlines.
• Familiarity with the Shipley proposal development process or a comparable structured proposal methodology strongly preferred.
• Experience managing multiple proposal assignments simultaneously and meeting firm submission deadlines.
• Ability to work independently with limited supervision while remaining highly responsive to the U.S.-based proposal and capture team.
• Ability and willingness to maintain sufficient working-hour overlap with U.S. Eastern and Central Time zones, particularly during active proposal efforts and critical submission periods.

Highly Desirable

• Experience supporting proposals across both Federal and SLED (State, Local, and Education) markets.
• Experience writing proposals involving cloud, cybersecurity, application modernization, ServiceNow, Salesforce, Microsoft technologies, enterprise architecture, data/analytics, AI/ML, or IT staffing and professional services.
• APMP certification or formal Shipley proposal training.
• Experience developing and maintaining reusable proposal content and past-performance libraries.

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