Invoicing Specialist

Client Invoicing Specialist - India Finance

Company: RGBSI India Finance Team
Location: Bangalore, India
Function: Finance Client Billing / Accounts Receivable
Experience: 3–5 Years
Employment Type: Full-time
Work Mode: On-site

About the Role

RGBSI is looking for a detail-oriented Client Invoicing Specialist to manage end-to-end billing and invoicing for large global enterprise accounts. The role requires strong experience in client billing, Indian GST, Zoho Books/Zoho Invoice, and advanced Excel, along with the ability to manage multiple billing requirements and monthly deadlines.

Key Responsibilities

• Manage end-to-end invoicing for PO-based, T&M, milestone, and retainer billing.
• Validate timesheets, POs, rate cards, contracts, and billing inputs before invoice generation.
• Prepare and submit invoices through client portals such as Ariba, Coupa, Fieldglass, and client AP systems.
• Track invoice status, PO utilization, unbilled revenue, and billing discrepancies.
• Handle CGST, SGST, IGST, export/zero-rated services, and place-of-supply requirements.
• Ensure accurate HSN/SAC coding, e-invoicing/IRN, and e-way bill compliance where applicable.
• Support GST reconciliation, including GSTR-1 and GSTR-3B, and coordinate with the Tax/Compliance team.
• Maintain accurate, audit-ready billing records and supporting documentation.
• Process invoices using Zoho Books / Zoho Invoice / Zoho Finance Suite.
• Prepare billing MIS, AR ageing reports, reconciliation statements, and account-level billing trackers.
• Coordinate with clients, Account Managers, Delivery, Sales, and Collections teams to resolve billing queries and disputes.
• Identify opportunities to improve billing accuracy, turnaround time, and process efficiency.

Required Qualifications & Skills

• Bachelor's/Master's degree in Commerce, Accounting, or Finance (B.Com/M.Com).
• 2–5 years of experience in client invoicing, billing, or accounts receivable.
• Strong working knowledge of Indian GST and service invoicing.
• Hands-on experience with Zoho Books / Zoho Invoice / Zoho Finance Suite – Mandatory.
• Advanced MS Excel skills, including VLOOKUP/XLOOKUP, Pivot Tables, and reconciliations.
• Strong analytical, communication, and stakeholder-management skills.
• Excellent attention to detail and ability to manage multiple deadlines.

Preferred Skills

• Experience handling US/global MNC or enterprise clients.
• Exposure to SAP, Oracle, Ariba, Coupa, or Fieldglass.
• Experience in staffing, IT services, engineering services, aerospace, automotive, or industrial sectors.
• Exposure to statutory or client billing audits.