Invoicing, Logistics & Accounts Assistant

Job Description Invoicing, Logistics & Accounts Assistant
Company: Kaystar Industrial Controls Pvt. Ltd.
Location: Asangaon
Department: Accounts & Logistics
Role Summary
Responsible for invoice generation, logistics coordination, material movement tracking, and providing support for routine daily accounting activities.
Key Responsibilities
1. Invoicing & Documentation

• Generate sales invoices, delivery challans, and dispatch-related documents.
• Prepare e-way bills wherever applicable.
• Maintain proper records of invoices, delivery challans, and dispatch documents.

2. Logistics & Transport Coordination

• Coordinate material movement from factory to factory, factory to customers, and factory to vendors.
• Arrange transportation through empanelled transporters or Porter.
• Coordinate pickup and delivery schedules and track material movement.
• Follow up with transporters for timely delivery and obtain proof of delivery.
• Maintain transport details, logistics expenses, and transport bills.
• Update concerned teams regarding dispatch status and delivery delays.

3. Daily Accounting Support

• Assist the Accounts team with daily accounting entries and data entry in accounting software.
• Maintain and update purchase, sales, and expense records.
• Assist with voucher preparation and document filing.
• Verify transport bills and coordinate for payment processing.
• Assist in maintaining petty cash and routine expense records, as assigned.
• Support bank entries, payment records, and basic reconciliation activities.
• Assist with GST-related documentation and other routine accounting tasks as required.

Qualifications & Requirements

• Graduate in Commerce or any relevant discipline.
• 1 to 3 years of experience in invoicing, logistics, dispatch, or accounts.
• Basic knowledge of GST invoices, e-way bills, and accounting entries.
• Working knowledge of Busy, Tally, or other accounting software.
• Good knowledge of MS Excel.
• Strong coordination, documentation, and follow-up skills.

Compensation: As per company standards and candidate experience.
Working Days: Saturday to Thursday
Working Hours: 11 AM to 9 PM
Weekly Off: Friday