Internal Audit Coordinator (Offroll)

Job Purpose

To provide administrative, coordination, documentation, and MIS support to the Internal Audit function. The role involves managing audit-related data, coordinating with business stakeholders, scheduling meetings, maintaining audit documentation, and supporting the Internal Audit team in day-to-day operational activities. The incumbent will not be responsible for conducting audits but will play a critical role in ensuring smooth audit coordination and record management.

Key Responsibilities

Audit Coordination & Stakeholder Management

• Coordinate with internal teams and stakeholders for audit-related requirements, meetings, and documentation.
• Schedule and manage audit review meetings, follow-ups, and communication between auditors and business functions.
• Track audit timelines, pending actions, and deliverables.
• Support the Internal Audit team with administrative and operational activities on a daily basis.

Documentation Management

• Maintain and organize audit files, working papers, reports, and supporting documents.
• Convert, compile, format, and manage documents in accordance with audit requirements.
• Ensure proper version control and archival of audit records.
• Maintain master inventories of audit reports, business process documentation, and audit trackers.

MIS & Data Management

• Maintain and update audit-related databases, trackers, and MIS reports.
• Prepare status reports, dashboards, and management updates as required.
• Ensure accuracy, completeness, and timely availability of audit-related information.
• Assist in data collation, analysis, and presentation preparation.

Meeting & Calendar Management

• Build and maintain audit calendars and schedules.
• Coordinate meetings, send invites, track attendance, and record action items.
• Follow up with stakeholders for closure of identified action points and pending submissions.

Administrative Support

• Support Internal Audit leadership with presentations, reports, and correspondence.
• Manage departmental records and documentation repositories.
• Coordinate logistics and administrative requirements for audits and reviews.

Technical Skills

• Proficiency in Microsoft Excel, PowerPoint, Word, and Outlook.
• Strong data management and reporting skills.
• Experience in preparing MIS reports and maintaining trackers.
• Knowledge of document management and file organization.

Soft Skills

• Excellent verbal and written communication skills.
• Strong coordination and follow-up abilities.
• High attention to detail and organizational skills.
• Ability to work with multiple stakeholders and manage deadlines effectively.

Key Competencies

• Stakeholder Coordination
• Documentation Management
• MIS Reporting
• Data Accuracy & Governance
• Communication & Follow-up
• Planning & Organization

Experience

• 2 to 4 years of experience in coordination, MIS, documentation management, audit support, compliance support, or administrative roles.
• Experience in handling stakeholder communication and document management preferred.

Education

• Graduate in any discipline.
• Postgraduate qualification will be an added advantage.