Interior Procurement Associate

The ideal candidate should have good knowledge of interior materials, vendor management, costing, documentation, and project procurement processes.

Key Responsibilities

1. Procurement & Sourcing

• Procure materials, products, and services required for interior projects as per approved specifications and timelines.
• Source and evaluate vendors for materials such as plywood, MDF, laminates, veneers, hardware, lighting, sanitaryware, electrical items, false ceiling materials, paints, furniture, furnishings, etc.
• Obtain and compare multiple quotations to ensure competitive pricing.
• Coordinate with the design, projects, QS, and site teams to understand material requirements.

2. Vendor Management

• Develop and maintain a reliable vendor and supplier network.
• Negotiate pricing, credit terms, delivery schedules, and other commercial terms.
• Follow up with vendors for quotations, samples, approvals, production, dispatch, and delivery.
• Maintain updated vendor records, price lists, and product information.
• Coordinate with vendors regarding quality or delivery-related concerns.

3. Purchase Orders & Documentation

• Prepare and process Purchase Orders (POs), Work Orders (WOs), and other procurement documents.
• Ensure all procurement is carried out against approved requirements and specifications.
• Verify quantities, rates, taxes, delivery terms, and payment terms before releasing POs/WOs.
• Maintain proper documentation of quotations, comparisons, approvals, POs, invoices, and delivery records.

4. Project & Site Coordination

• Coordinate closely with Project Managers, Site Engineers, Designers, QS, Accounts, and Stores.
• Track material requirements against project schedules and ensure timely procurement.
• Monitor delivery commitments and proactively highlight potential delays.
• Coordinate with site/store teams for material receipt and delivery confirmation.
• Ensure materials delivered are as per approved specifications, quantities, and quality.

5. Cost & Commercial Control

• Maintain procurement trackers and project-wise purchase records.
• Compare actual procurement costs against approved budgets/BOQs.
• Identify opportunities for cost optimisation without compromising quality or specifications.
• Support the QS/Commercial team with procurement rates and vendor quotations.
• Track pending POs, deliveries, invoices, and vendor payments in coordination with Accounts.

Key Performance Indicators (KPIs)

• Timely procurement as per project requirements
• Procurement within approved budgets
• Competitive vendor pricing and effective negotiation
• PO/WO accuracy and documentation compliance
• Vendor response and delivery adherence
• Reduction in procurement-related project delays
• Quality compliance of procured materials
• Timely closure of procurement-related issues
• Accuracy and regularity of procurement trackers

Required Skills & Qualifications

• Bachelor's degree/Diploma in Procurement, Interior Design, Civil Engineering, or a related field.
• 24 years of experience in interior procurement, construction procurement, or fit-out projects.
• Good knowledge of interior materials, finishes, hardware, electrical and related products.
• Strong vendor sourcing and negotiation skills.
• Good understanding of quotations, comparative statements, POs, WOs, and invoices.
• Strong follow-up and coordination skills.
• Good working knowledge of MS Excel/Google Sheets.
• Ability to manage multiple projects and procurement requirements simultaneously.
• Strong attention to detail and documentation discipline.

Preferred

• Experience with residential and/or commercial interior projects.
• Existing network of interior material vendors and suppliers.
• Experience working with procurement/ERP or project management platforms.
• Understanding of GRN, BOQ, material specifications, rate comparisons, and procurement cycles.