Indirect sourcing- Procurement Executive

Job Purpose

The Senior Executive Indirect Procurement will manage end-to-end sourcing and procurement activities for the organisation's India operations across three offices – Bangalore, Calicut and Gurgaon – covering indirect categories including IT, HR, Facilities, Finance, Professional services and Office Fit-outs. In addition, the role will be responsible for Purchase Requisition (PR) to Purchase Order (PO) conversion for the Retail vertical managed out of the GCC.

The incumbent will be responsible for cost optimisation, supplier performance, procurement governance, contract administration and stakeholder satisfaction, while ensuring compliance with defined procurement policies, Delegation of Authority and approval processes. The role covers RFx management, negotiations, vendor onboarding, contract coordination, spend analysis, category reporting, PR-to-PO execution and supplier relationship management.

Key Responsibilities

1. Strategic Sourcing & Category Management (India – Bangalore, Calicut, Gurgaon)

• Manage sourcing activities across indirect categories including IT (hardware, software, licenses, AMCs, telecom, connectivity), HR (recruitment, training, background verification, employee engagement, benefits), Facilities (housekeeping, security, cafeteria, pantry, transport, utilities, R&M), Finance (audit, tax advisory, professional services) and Office Fit-outs (interiors, civil, MEP, furniture, workstations, relocation).
• Execute RFQs, RFPs and commercial bid evaluations in line with procurement policy and approval requirements across the three India offices.
• Conduct market intelligence, benchmarking and supplier discovery to support competitive sourcing decisions.
• Identify and deliver cost-saving, consolidation and value-engineering opportunities across the India office footprint.
• Drive category planning, demand aggregation and rate-contract coverage across Bangalore, Calicut and Gurgaon.

2. PR to PO Execution (Retail Vertical – GCC)

• Create and process Purchase Orders (POs) for the Retail vertical handled out of the GCC, in accordance with organisational policies and approval workflows.
• Track PR-to-PO turnaround time and maintain procurement timelines within defined Service Level Agreements (SLAs).
• Process purchase requisitions and purchase orders for recurring requirements based on rate cards and active contracts.
• Issue Purchase Orders to approved suppliers and ensure timely order confirmation and delivery.
• Respond to internal teams and suppliers on order status, changes, amendments or cancellations.
• Prepare and maintain a real-time procurement tracker; monitor pending PRs and POs and drive closure.

3. Stakeholder Management

• Partner with IT, HR, Admin, Facilities, Finance, Retail business teams and other stakeholders across India and GCC to understand requirements and priorities.
• Translate business needs into clear sourcing plans, commercial specifications and supplier engagement strategies.
• Support timely procurement closure for projects, office fit-outs, retail rollouts and operational requirements.

4. Vendor Management

• Identify, evaluate, onboard and maintain vendor relationships for indirect categories across the three India locations.
• Monitor supplier performance, service levels, commercial commitments and issue resolution.
• Support supplier risk assessments, vendor rationalisation and business continuity initiatives.
• Coordinate resolution of supplier disputes, delivery concerns and commercial escalations.

5. Commercial Negotiation

• Lead or support commercial negotiations to achieve optimum pricing, service levels, payment terms and contractual safeguards.
• Prepare negotiation notes, comparative statements and commercial evaluation summaries for approval.
• Track negotiated savings, avoided costs and value additions in a transparent and auditable manner.

6. Contract & Governance

• Support contract drafting, renewal, amendment and closure in coordination with Legal and business stakeholders.
• Ensure documentation, approvals and sourcing records are maintained as per procurement governance requirements.
• Maintain audit-ready files including quotations, comparative statements, approvals, award recommendations, POs, GRNs and supplier communications.
• Ensure adherence to Delegation of Authority, procurement policy, conflict-of-interest requirements and compliance standards.

Required Skills & Competencies

Technical Skills

Behavioural Competencies

• Strategic sourcing & category management
• PR-to-PO processing and PO creation
• RFx / tender management
• Vendor evaluation & management
• Cost benchmarking & spend analysis
• Contract management
• Procurement analytics & reporting
• MS Excel (advanced); Power BI preferred
• ERP exposure – Oracle preferred; MS D365 an advantage

• Strong negotiation skills
• Commercial acumen
• Stakeholder management across geographies
• Analytical thinking & problem solving
• Attention to detail
• Communication and presentation skills
• Ability to manage multiple projects simultaneously
• Ownership mindset and compliance orientation
• Ability to work under minimum supervision in a fast-paced environment

Additional Requirements

• Bachelor's degree or Post Graduate Diploma / Professional Degree in any relevant field; MBA / PGDM / CIPS preferred.
• 5 – 6 years of relevant experience in indirect procurement, with hands-on exposure to both strategic sourcing and PR-to-PO transactional execution.
• Ability to work with diverse teams across multiple geographies (India and GCC).
• Computer literate with strong proficiency in Microsoft Office applications.
• Preferred hands-on experience on Oracle Fusion and / or MS Dynamics 365.

Resourceful with a positive attitude, able to work independently a