Indirect Buyer (CAPEX | Consumables)

Reports To: Lead Indirect Procurement

Location: Belagavi, Karnataka

Role Purpose: The Indirect Buyer will support end-to-end procurement execution for indirect categories including CAPEX, consumables especially Cutting Tools, Fixtures, Toolings.

The role is responsible for managing end-to-end supply chain, costing, continuous improvements for these commodities.

Activities include vendor onboarding, RFQ preparation and floating, quote follow-up and summarization, PR-to-PO conversion, supplier follow-up, GRN coordination, and SAP transactional discipline to ensure timely availability of materials and services for business operations.

Organizational Scope

Key Interfaces:

• Internal: Engineering, Projects, Production, Admin, Maintenance, IT, Quality, Finance, HR
• External: Vendors (Local & Global) Tooling Partners, Fixture Manufacturers

Team Management: Individual contributor

Key Responsibilities

1. Develop strategy for assigned commodities (Cutting Tools, Toolings & Fixtures)

• Understand market conditions, current supply vs demand & conceptualize short term, long-term plans, finalize after discussions with management.
• Identify, Assess & Develop new suppliers as required
• Conduct Monthly reviews with Suppliers to control costs, quality & delivery
• Responsible for managing Cutting Tools recurring costs as per budget.

2. PR-to-PO Procurement Execution

• Convert approved purchase requisitions into accurate purchase orders in SAP as per procurement policy and approval matrix.
• Ensure correct vendor, price, tax, delivery schedule, payment terms, item description, and document references in each PO.
• Track open PRs, pending approvals, PO release status, and closure actions on a daily/weekly basis.

3. RFQ Handling & Quote Management

• Prepare, float RFQs to approved / potential suppliers based on needs, specifications.
• Follow up for timely quote submission and prepare comparative quote summaries for review and decision making.
• Coordinate with users and suppliers to close clarifications related to scope, specifications, delivery, taxes, warranty, and service terms.

4. Vendor Onboarding & Supplier Coordination

• Support vendor onboarding documentation, basic evaluation inputs, statutory details, NDA / compliance forms, and ERP master creation requirements.
• Maintain regular follow-up with suppliers for order acknowledgement, delivery commitment, dispatch status, and documentation.
• Escalate delivery delays, supplier non-responsiveness through escalation channels.

5. GRN & Invoice Closure Support

• Coordinate with Stores, QA, Finance to support timely GRN and invoice processing.
• Resolve mismatches related to PO quantity, price, tax, delivery documents, service completion confirmation, or acceptance notes.
• Maintain clean procurement records for audit readiness and PO-to-invoice traceability.

6. SAP, Compliance & Reporting Discipline

• Ensure SAP accuracy for PR, PO, GRN follow-up, supplier data, and open order reports.
• Maintain trackers, quote comparisons, supplier follow-up, and pending action dashboards.
• Follow internal procurement policy, SEZ/statutory requirements

Key Metrics of Success

• PR-to-PO conversion cycle time
• RFQ turnaround time and quote comparison accuracy
• PO accuracy and SAP transactional compliance
• Supplier delivery follow-up effectiveness
• GRN / invoice closure support turnaround
• Documentation and audit readiness

Qualifications & Experience:

Education :

• Graduate / Diploma / B.E. / B.Tech. in Mechanical, Electrical, Industrial, Commerce, or related discipline.
• MBA in Supply Chain / Operations is desirable but not mandatory

Experience: 5 – 10 years of experience in indirect procurement / buying / purchase operations.

• Exposure to CAPEX, services, consumables, MRO, or plant procurement preferred.
• Experience in aerospace, automotive, or general manufacturing industry preferred.
• Hands-on SAP procurement transaction experience is required.

Skills:

• Strategic Sourcing
• SAP PR-to-PO transaction handling
• RFQ preparation, quote follow-up, and comparative statement preparation
• Supplier follow-up and expediting discipline
• Basic commercial understanding of price, tax, delivery, warranty, and payment terms
• Excel tracker / dashboard working ability
• Clear communication, documentation discipline, and stakeholder coordination

Execution mindset with strong attention to detail.