Inbound Operations Warehouse Executive (Third Party)

Position Title: Inbound Operations Warehouse Executive (Third Party)

Location: Luhari, Gurgaon (Warehouse)

Reporting to: Warehouse Manager

Role Purpose: Own day-to-day inbound logistics execution from gate-in to dock-to-stock. Ensure accurate receiving, quality checks, GRN posting, labeling, and put-away in line with SOPs, safety, and TAT/accuracy SLAs.

Key Responsibilities:

• Receiving & Quality Checks
• Coordinate vehicle/dock scheduling with transport partners and security.
• Supervise unloading; perform count & visual checks (damage, seal integrity, batch/lot, MRP, expiry/FEFO).
• Raise shortage/damage and escalate discrepancies promptly.
• Documentation & System Transactions
• Verify and reconcile PO / ASN / Delivery Note / Invoice before posting.
• Post GRN in WMS/ERP within SLA; capture variances and remarks.
• Ensure items are labeled, palletized, and barcoded as per standards for put-away.
• Knowledge of SAP will be an added advantage.
• Put-Away & Inventory Control
• Execute scan-based put-away to system-directed bins.
• Support daily stock reconciliations and variance justifications.
• Maintain accurate records for audits; coordinate with Finance for Goods Receipt support and document completeness.
• Coordination & Communication
• Liaise with factory, sourcing, transporters, QA, PO, SAP, LEA and Planning, to resolve inbound issues.
• Provide timely updates on delays, damages, and escalations to the Warehouse Manager.
• Drive adherence to SOPs, safety, 5S, and compliance (company and regulatory).
• Reporting & Continuous Improvement
• Publish daily inbound MIS: receipts vs plan, dock-to-stock time, GRN TAT, damages, and accuracy.
• Suggest and support small kaizens in receiving, staging, and put-away to reduce TAT/costs and improve accuracy.

Qualifications & Skills:

Education

• Graduate / Postgraduate preferred in Supply Chain, Logistics, Business Administration, or Engineering.

Experience

• 3+ years in inbound warehouse operations (Retail/Lifestyle/FMCG/e-commerce preferred).

Technical

• Hands-on with WMS/ERP (e.g., SAP EWM/Oracle/BlueYonder), handheld scanners.
• MS Excel (Pivot, VLOOKUP, basic formulas).
• Familiarity with documentation (PO/Invoice/ASN; basic GST/e-way bill awareness) is a plus.

Soft Skills

• High attention to detail, ownership, and follow-through.
• Clear communication and stakeholder coordination.
• Problem-solving under time pressure; team player with a safety-first mindset.

Success Metrics (KPIs):

• Dock-to-Stock TAT
• GRN Accuracy / Put-Away Accuracy
• Damage/Discrepancy Rate
• On-Time GRN Posting
• On time Put-away in bins
• Working Conditions