Import Executive

Role & responsibilities

• Manage end-to-end customs clearance activities for import shipments, ensuring

timely clearance, under both Home Consumption and WH Bill of Entry (BE),

including Re-import procedures, in compliance with AEO T2 guidelines.

• Customs General Notifications relevant to AEO operations.

• Deferred Duty Payment Scheme, allowing post-clearance duty payments as per

AEO T2 privileges.

• Strong understanding of compliance requirements, documentation standards,

and coordination with Customs and stakeholders for timely clearances.

• Review and validate import documentation, including Commercial Invoices,

Packing Lists, Bills of Lading/Air Waybills, Certificates of Origin, and other

supporting documents to ensure customs compliance and clearance readiness.

• Classify imported products under the appropriate HS Codes and determine

applicable tariff rates, exemptions, concessions, and licensing requirements in

coordination with respective stakeholders.

• Coordinate with Customs House Agents (CHAs), freight forwarders, shipping

lines, transporters, and internal stakeholders to ensure smooth execution of

import clearance activities.

• Liaise with Customs Authorities, Port Authorities, Quarantine Departments, and

other regulatory agencies to resolve clearance issues, obtain approvals, and

expedite cargo release.

• Monitor changes in import-export regulations, customs notifications, Foreign

Trade Policy provisions, tariff schedules, and trade compliance requirements, and

implement necessary process updates.

• Support customs audits, investigations, assessments, and compliance reviews

by maintaining accurate documentation and providing regulatory justifications

when required.

• Assist in duty drawback claims, duty refund applications, tariff reclassification

requests, valuation disputes, and customs appeals in coordination with

regulatory authorities and service providers.

• Validate and reconcile invoices raised by CHAs, freight forwarders, shipping lines,

and logistics service providers to ensure cost control.

• Maintain comprehensive import records and compliance documentation in

accordance with statutory retention requirements and company policies.

• Identify opportunities for customs duty optimization through applicable trade

agreements, exemptions, concessions, and preferential tari schemes while

ensuring regulatory compliance.

• Generate periodic MIS reports on import clearances, duty payments, logistics

costs, clearance timelines, and compliance metrics for management review.

• Drive continuous improvement initiatives to enhance customs clearance

efficiency, reduce shipment delays, and strengthen trade compliance processes.

• Co-ordinate with international suppliers and freight forwarder to ensure FOB Inco

terms shipment on time arrival

• Co-ordinate with shipping lines/ freight forwarder for freight certificate and bill of

lading for FOB terms

• Ensure timely update of import shipments to internal stakeholder

Key Competencies

• Customs Clearance & Trade Compliance

• Import Regulations & Foreign Trade Policy

• HS Classification & Tariff Management

• Duty & Tax Assessment

• Customs Documentation Management

• Regulatory Liaison & Stakeholder Management

• Freight Forwarding & Logistics Coordination

• Duty Optimization & Refund Management

• Invoice Validation & Cost Control

• SAP / ERP Systems, MS Excel & Customs Software

• Analytical & Problem-Solving Skills

• Risk Management & Compliance Governance