Import Documentation Executive

Hi,

Greetings from Oriental Aromatics ltd.

We are looking for a suitable candidate to join us as an Import Documentation Executive, based at our headquarters in CST, Mumbai.

Company Name : Oriental Aromatics Ltd.

Company Webpage: - http://www.orientalaromatics.com/

Job Location : Fort, Mumbai.

Working Days : Monday Friday

Job Purpose

To ensure accurate, timely, and compliant preparation and processing of import documentation, customs clearance paperwork, and payment-related documents while coordinating with external agencies and internal stakeholders to facilitate smooth import operations.

Key Responsibilities

• Prepare, review, and verify import documentation, including Bill of Entry, Commercial Invoice, Packing List, Certificate of Origin (COO), and other relevant documents.
• Coordinate with the Finance team for payment documentation, bank submissions, and related import transactions.
• Ensure timely and accurate preparation and submission of documents required for customs clearance.
• Liaise with Customs House Agents (CHAs), freight forwarders, suppliers, banks, and internal stakeholders to ensure smooth import operations.
• Monitor shipment documentation and clearance timelines to minimize penalties, demurrage charges, and shipment delays.
• Maintain proper records of import documents and ensure systematic documentation flow for operational efficiency and cost optimization.
• Ensure compliance with applicable provisions of the Customs Act, GST Act, and company policies and procedures.
• Identify and resolve documentation discrepancies in coordination with relevant stakeholders.
• Support continuous improvement in import documentation processes to enhance operational reliability and efficiency.

Required Competencies and Skills

• Strong knowledge of import documentation, customs clearance procedures, and applicable regulations.
• High attention to detail and accuracy in document preparation and verification.
• Good coordination, communication, and follow-up skills when dealing with external agencies and internal teams.
• Ability to manage multiple shipments, prioritize tasks, and meet strict deadlines.
• Proficiency in MS Office, particularly Excel and Word.
• Working knowledge of SAP or other ERP systems.
• Strong organizational, problem-solving, and record-management skills.