Import Documentation Executive

Job Title: Import Documentation Executive
Company: North American Consultancy Pvt. Ltd.
Location: Pune, India
Job Type: Full-time
Experience Required: 3-5 years

The Role

As an Import Documentation Executive, you will be responsible for handling end-to-end documentation and compliance related to shipments moving into the USA and Canada. The role requires strong coordination with shippers, carriers, customs brokers, and internal teams to ensure smooth clearance, timely delivery, and adherence to regulatory requirements of CBP (USA) and CBSA (Canada).

Key Responsibilities

• Prepare, verify, and process import documentation (Commercial Invoice, Packing List, Bill of Lading, Certificate of Origin, HS classification, etc.).
• Ensure compliance with US Customs (CBP), Canadian Customs (CBSA), and other government agency requirements (FDA, USDA, CFIA, Transport Canada, etc.).
• Coordinate with overseas agents, freight forwarders, and customs brokers for documentation and clearance.
• File import entries and maintain records in line with customs regulations.
• Track shipments from origin to destination, ensuring timely updates to customers.
• Assist in calculating duties, taxes, and ensuring correct tariff classifications under HS Codes.
• Maintain knowledge of Incoterms and ensure documentation accuracy as per contract terms.
• Handle post-clearance queries, claims, or documentation discrepancies.
• Support audits by maintaining proper documentation and compliance records.

Preferred Experience & Skills

• 3 to 5 years of experience in import/export documentation, preferably handling USA & Canada trade lanes.
• Strong knowledge of US CBP and Canada CBSA import procedures.
• Familiarity with CUSMA/USMCA and other trade agreements.
• Proficiency in HS code classification and customs compliance.
• Experience working with freight forwarding, NVOCC, or logistics companies.
• Excellent English communication and coordination skills (with overseas agents & clients).
• Strong MS Office (Excel, Word) and ERP/logistics software knowledge.
• Ability to multitask and work under strict timelines.
• Detail-oriented with strong problem-solving and documentation accuracy skills.