Import Documentation Executive

• Downloading the Open CLIN Report and Prioritizing the processing of CLIN for the day. E.g. Air Shipments, Sea Shipments Already Arrived, Nearest ETA etc.
• Completing CLIN Open Status to BOE Creation (CHA Selection ,Performing HS Code Check, FTA Check, Notification Check- Including Document Check for FTA)
• Completing BOE Open Status to Assign to Customs Broker ( Single line/ Multiple Line) ( Performing Check by Verifying fields and updating missing fields required for BoE Processing details in )
• Follow up with Import Operation Team for Receipt of Documents wherever corrected documents are pending. BL/Invoice / FTA Certificate Correction
• Downloading the CHA Assigned Report and Identifying Priority in Completing CHA Verification E.g. Air Shipments, Sea Shipments Already Arrived, Nearest ETA, Shipment Important to Customer or for Production etc.
• Follwo up with Customs Broker for completion of Verification and Changing the Status of BoE from CHA Assigned to CHA Verified. Based on the Priority Pushing Customs Broker to Perform Critical Shipment urgently. E.g. Air Shipments, Sea Shipments Already Arrived, Nearest ETA etc.
• Processing approval of BOE in Optiexim for urgent cases after office hours of Hub MY team so that import customs penalty is avoided.
• Coordinating with HUB for Approval of BOE by Changing Status from Verified by CHA to Approved with Deferred/Transaction .Escalate to BIL C&FT if any support required
• Follow up with import ops team for pending CLIN due to documentation issue
• Follwup with CHA for advance BoE filling. Based on the Priority Pushing Customs Broker to file import declaration for Critical Shipment urgently. E.g. Air Shipments, Sea Shipments Already Arrived, Nearest ETA ( Air shipment / shipment arrived / arriving in next 1-2 days) -
• Share FORM I of regular product with CHA based on standard template available after checking with FTA copy received. In case of changes, coordinate with C&FT for guidance. Share single window details to CHA for filing BOE for FTA shipments. Contact C&FT team for FORM I and single window details for new product import
• Checking Form I Availability & repository if not avaliable, then coordinate with HUB for Form I
• Follow up with Customs Broker for OOC to be done as per schedule clearance adherence of BIL .Escalate to BIL C&FT team in case support required
• Coordinate with Operation and BU to share the document if applicable for PGA or any other query
• Tracking of penalty / interest paid and release daily report for same
• Arrange documents as required by CHA - Test bond /PD bond etc for customs clearance purpose. Keep document repository in Optiexim
• Customs query follow up / get draft letter from CHA / approval from C&FT for draft letter / Issuance of letter to CHA for customs query post approval
• Work with CHA for updation of complete data fields correctly in IVL for Import C&FT ops.
• Support documentation retrieval for internal audit / Customs PCA audit
• Daily activity status report to BIL for CLIN pending / BOE pending in Optiexim / CHA verification pending / Customs BOE filing pending / OOC pending
• Inward and Outward Document Handling:-Based on the request from stakeholders i.e. Operation/Accounts/CHA/Consultant/C & FT User providing documents in scan form or hard copy form. Document Could be BoE , Import Documents, Letters , statement required by BIL team etc.

Weekly and monthly MIS to BIL for import with tracking of miss (fail) shipments for OOC with reasons